Price checkPer seat
HR & PayrollCustomFinanceCustomITCustom
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All Paylocity Plans & Pricing

Some prices not re-verified — only plans marked “checked” were confirmed on the vendor’s pricing page

Plan Monthly Annual Best For
Paylocity checked Nov 5, 2026 Contact Sales Contact Sales Not specified
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HR & Payroll

  • Payroll with automated and custom workflows
  • Global payroll support for 100+ countries
  • 30+ payroll audits with automatic alerts
  • On-time tax filings
  • Human resources, workforce management (time and scheduling), talent and benefits management modules

Finance

  • Expense management
  • Corporate cards
  • Accounts payable automation
  • Guided procurement
  • Headcount planning

IT

  • Access management (SSO/MFA, provisioning)
  • Asset management
  • Integrations and developer APIs

Paylocity

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Quick Answer
Last verified:
High confidence

Paylocity doesn't publish prices — plans are quote-based. The median contract is $42,240/year based on 13 buyer-reported purchases (Vendr).

Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.

  • Free tier: No free tier available

Paylocity offers 4 pricing tiers: HR & Payroll, Finance, IT, Paylocity. The Finance plan is teams consolidating spend management with payroll.

Compared to other hr/hris software, Paylocity is positioned at the budget-friendly price point.

  • Median contract: $42,240/yr from 13 purchases Precise
    • 0
  • 6 documented hidden costs beyond list price
Last verified: | Sources: 5 pricing pages and reviews

How much does Paylocity cost?

Paylocity uses custom pricing across 4 plans. Contact Paylocity directly for a personalized quote. Plans include HR & Payroll (custom pricing), Finance (custom pricing), IT (custom pricing), Paylocity (custom pricing).

Paylocity Pricing Overview

Paylocity uses custom pricing — contact their sales team for a quote. The HR & Payroll plan requires contacting sales for a custom quote and is designed for companies wanting payroll and hr in one system. The Finance plan requires contacting sales for a custom quote and is designed for teams consolidating spend management with payroll. The IT plan requires contacting sales for a custom quote and is designed for companies tying it access and devices to hr data. The Paylocity plan requires contacting sales for a custom quote.

Paylocity with a Typically 1 year minimum commitment, requiring No official renewal required notice to cancel.

The median Paylocity customer pays $42,240/year based on 13 buyer-reported purchases (Vendr).

There are at least 6 documented hidden costs beyond Paylocity's list price, including implementation, training, and add-on fees.

This pricing was last verified in October 13, 2026 from 5 independent sources.

Request Paylocity Pricing

Paylocity is a cloud HR, payroll, finance and IT platform. Founded in 1997 and publicly traded since 2014, it sells modules rather than fixed plans: HR & Payroll (payroll, HR, workforce management, talent, benefits), Finance (expense management, corporate cards, AP automation, procurement, headcount planning) and IT (access and asset management).

Paylocity does not publish prices. Its pricing page asks for your employee count (bands from 1-30 up to 5,000+) and the modules you want, then a sales rep provides a quote. Third-party figures for Paylocity vary widely; get an itemized quote that separates per-employee fees, implementation and add-on modules.

How Paylocity Pricing Compares

Compare Paylocity pricing against top alternatives in HR/HRIS.

Rippling Custom pricing Compare → BambooHR $10-22/employee/month Compare → ADP Workforce Now $10-25/user/month Compare →

Compare Paylocity vs Alternatives

Before committing to Paylocity, compare pricing with these 3 alternatives in the same category.

VSRippling
Custom

Companies wanting unified HR, IT, and device management

Full comparison
VSBambooHR
From $10/employee/month

SMBs prioritizing ease of use and core HR features

Full comparison
VSADP Workforce Now
From $10/user/month

Large enterprises needing deep payroll expertise

Full comparison

All Paylocity alternatives & migration guides

What Companies Actually Pay for Paylocity

The median Paylocity buyer pays $42,240/year based on 13 buyer-reported purchases (Vendr).

What companies actually pay $42,240/yr Median across 13 buyer-reported purchases (Vendr) Precise
0
Review scores
TrustRadius 9.2out of 10 (5)
Trustpilot 1.2out of 5 (25)
Third-party review aggregates, as of Mar 2026
Top pricing complaints
Extremely long customer service hold times (1.5+ hours)Unresponsive support - no callbacks or email responsesFSA card repeatedly declines legitimate medical expensesImplementation much more difficult than promised
Source: Vendr buyer data — median of 13 purchases reported to Vendr. Buyer-reported estimates, not verified by CostBench or the vendor; savings reflect discounts buyers reported.

Paylocity Cost by Company Size

Example costs for teams of different sizes. Each figure is labelled with the period it covers.

Enterprise (100+ users) Custom pricing — typically negotiated annually, contact sales for quote

A large enterprise deploying Paylocity across the organization

200-Employee Enterprise Implementation $42,240 Year 1 total

$42,240 Year 1 (Vendr median annual cost — third-party, not a Paylocity list price)

Third-party data point: an enterprise company on a custom contract, including a 2-month implementation period with 3 months free billing delay.

How Paylocity Pricing Compares

Software Starting Price Top Price
Paylocity Custom Custom
ADP Custom Custom
ADP Workforce Now Custom Custom
BambooHR $10/employee/month $25/employee/month
Darwinbox Custom Custom
Deel $14/employee/month $599/employee/month

Detailed pricing comparisons:

Browse all HR/HRIS pricing →

6 Paylocity Hidden Costs Beyond the List Price

Beyond the listed price, Paylocity has at least 6 documented hidden costs that can significantly increase total cost of ownership.

Watch for 6 hidden costs
  • Annual Price Increases 5-10% of license costs
    medium 1 source
    Vendr “Paylocity has a standard increase every year. This typically takes place around May and the amount of the increase can vary. You can leverage a multi-year agreement to lock in pricing.”
  • BaseHR Package Requirement $1,000-$3,000
    medium 1 source
    Vendr “BaseHR package is needed for basic payroll functionality but Paylocity is willing to get creative on pricing because of this. Billing however does not get charged until the Payroll portion goes live.”
  • Implementation Support Time $5,000-$15,000 (source dated Dec 2025)
    medium 2 sources
    Trustpilot “It took them more than two months to set up an import for my accounting software...”
    Trustpilot “Our migration to Paylocity was nowhere near the 'seamless and flawless' experience we were promised...”
  • Customer Service Delays 10-20% additional labor time
    high 3 sources
    Trustpilot “I have been on hold for 1 1/2 hours waiting for a customer service representative to tell me why my FSA card isn't working. I have NEVER waited this long for someone NOT GOVERNMENT RELATED!!”
    Trustpilot “Their customer service is the absolute worst we've encountered. They do not return calls or respond to emails, leaving critical payroll and H...”
    Trustpilot “After over a year of use, have to say that Paylocity is one of the worst options. Do your research, avoid Paylocity! Their customer service is always a negative experience, they take days or weeks...”
  • FSA Administration Issues 5-10 hours/month administrative time
    medium 2 sources
    Trustpilot “Paylocity declines every attempt to use the card for relevant expenses, like the FSA store or for a medical bill. They will do anything to hold on to your money vs. enabling you to use it for medical...”
    Trustpilot “Worthless joke of a company that makes you jump through hoops to spend money that you have paid for... you have to resubmit receipts and then go ask for special receipts when normal medical receipts a...”
  • Payroll Error Remediation $2,000-$10,000 (source dated Oct 2025)
    high 2 sources
    Trustpilot “I had about 60 payroll accounts with Paylocity. The average error rate on my quarterly reports was about 30%. Not acceptable.”
    Trustpilot “My employer uses Paylocity, I brought my w2 to a tax professional, he said I had no federal tax withheld for the entire year 2024. After talking with our payroll person there is no indication that my...”
Tip

Ask your Paylocity sales rep about these costs upfront. Getting them in writing before signing can save you from surprise charges later.

Full hidden costs breakdown →

Intelligence sourced from 3 independent sources
Vendr Verified buyer transactions Trustpilot Consumer reviews TrustRadius Enterprise reviews
Key claims include inline source attribution. Data verified against multiple independent sources. 25 source citations total.

Paylocity Contract Terms

Paylocity contracts do not auto-renew. Changes require No official renewal required. These terms are sourced from verified buyer experiences.

Contract Terms
Auto-Renewal No
Cancellation Notice No official renewal required
Minimum Commitment Typically 1 year
Mid-Term Downgrade Allowed
Payment Terms Monthly per employee
Price Escalation Standard annual increase around May, amount varies. Can be avoided with multi-year lock-in.
Note

HCM Complete users can downgrade to lower tiers with minimal feature gap

Based on 3 verified sources

How to Negotiate Paylocity Pricing

Paylocity contracts are negotiable. These 10 tactics are sourced from real buyer experiences and procurement specialists.

Negotiation Playbook 10 tactics
Multi-Year Commitment high success

Lock in pricing with a multi-year agreement to avoid the standard annual price increases that occur around May. This is particularly valuable given that annual increases are standard practice and the amount can vary significantly.

Vendr discount levers and community insights
Tier Downgrade Evaluation high success

If you're on the Enterprise plan, evaluate whether a lower tier meets your needs. The feature gap is reportedly minimal while pricing is significantly more cost-efficient.

Vendr community insight
Service Quality Leverage medium success

If you've experienced poor account rep communication or service issues, bring these concerns to a new rep's attention during renewal. One company secured a 20% discount by documenting their previous reps' poor communication.

Vendr community insight
Active Employee Pricing medium success

Negotiate to pay only for active employees rather than total headcount. This is particularly valuable for companies with seasonal fluctuations or high turnover.

Vendr community insight
Implementation Timing Alignment medium success

Negotiate free months during implementation to align billing with your fiscal year or payroll go-live date. Companies have secured 3 months free for implementation and fiscal year alignment.

Vendr community insight
End of Quarter Timing medium success

Initiate negotiations or renewals near quarter-end when sales teams have quota pressure. This is a recognized discount lever for Paylocity deals.

Vendr discount levers
Case Study Participation medium success

Offer to participate in a customer success case study in exchange for pricing concessions. This is a formal discount lever that Paylocity values.

Vendr discount levers
Reference Provision medium success

Agree to serve as a customer reference for prospective buyers in exchange for better pricing. This is particularly valuable for competitive deals.

Vendr discount levers
Expected Growth Commitment medium success

Demonstrate expected employee growth over the contract term to secure economies of scale pricing upfront. Both 'Expected Growth' and 'Economies of Scale' are recognized discount levers.

Vendr discount levers
Quick Decision Process medium success

Signal ability to move quickly through the decision process if pricing is favorable. 'Quick Sales' is a recognized discount lever that can accelerate deal closure with concessions.

Vendr discount levers
High success Medium Low / difficult

Full negotiation guide →

Paylocity Pricing FAQ

01 How much does Paylocity cost?

Paylocity does not publish prices. Its pricing page collects your employee count and the modules you want (HR & Payroll, Finance, IT), and a sales rep sends a quote. Ask for implementation fees and any annual platform fees to be itemized separately from per-employee charges.

02 Does Paylocity have a free plan?

No, Paylocity does not offer a free plan. However, they provide product demos and may offer trial periods for qualified prospects to evaluate the platform.

03 What hidden costs should I expect with Paylocity?

Hidden costs include implementation fees ($3,000-$15,000+), annual platform fees, background screening charges, potential state tax filing fees, premium module add-ons, and one-time data migration fees (source dated Feb 2026; source dated Dec 2025).

04 Can I negotiate Paylocity pricing?

Yes, Paylocity pricing is negotiable, especially for companies with 75+ employees. Annual contracts, bundled modules, and competitive quotes can unlock 10-25% discounts. Multi-year agreements may provide additional savings.

05 Is annual billing required with Paylocity?

Yes, Paylocity typically requires annual billing commitments. Monthly billing options are generally not available for new customers.

06 Paylocity vs ADP Workforce Now: Which is cheaper?

Neither vendor publishes prices: ADP Workforce Now's Select, Plus and Premium packages and Paylocity's HR & Payroll, Finance and IT modules are all quote-based. Get written quotes from both for the same headcount and modules to compare.

07 What's included in Paylocity's top-end offering?

Paylocity does not sell a published 'Enterprise plan'. It sells modules: HR & Payroll, Finance (expense management, corporate cards, AP automation, procurement, headcount planning) and IT (access management, asset management, integrations and developer APIs), quoted by employee count.

08 Does Paylocity integrate with benefits providers?

Yes, Paylocity integrates with major benefits providers, 401(k) administrators, and insurance carriers. Some integrations are included while others may require additional fees or be part of higher-tier plans.

09 Does Paylocity raise prices every year?

Yes, Paylocity has a standard annual price increase that typically occurs around May. The amount of the increase varies from year to year. You can avoid these increases by negotiating a multi-year agreement that locks in your pricing for the contract term.

10 How long does Paylocity implementation take?

Implementation typically takes 2+ months for full setup, including accounting software integration, data migration, and system configuration. Some companies have negotiated 3 months free during the implementation period to align billing with their fiscal year and actual payroll go-live date.

11 What is the BaseHR package and is it required?

The BaseHR package is required for basic payroll functionality and represents an additional cost beyond the per-employee pricing. However, Paylocity is reportedly willing to get creative on pricing for this requirement, and billing doesn't start until the payroll portion goes live.

12 Can I cancel Paylocity anytime?

Paylocity agreements typically continue on a rolling basis with no official renewal required until you decide to cancel or make changes. While there's usually a minimum 1-year initial commitment, the ongoing relationship is flexible.

13 Should I get the HCM Complete plan or a lower tier?

According to Vendr community feedback (third-party, unverified by Paylocity), the feature gap between HCM Complete and lower bundles is small while the price difference is significant. Paylocity does not publish bundle prices, so ask for quotes on both before committing to the top bundle.

Is this pricing incorrect? — we'll verify and update it.