Todoist Pricing 2026
Complete pricing guide with plans, hidden costs, and cost analysis
Todoist has a free plan. Paid plans start at $5/user/month (Pro) and go up to $8/user/month.
Todoist costs Free to $8 per user/month as of April 2026, with 3 plans available including a free tier. Plans: Beginner (Free) (free), Pro at $5/user/month, and Business at $8/user/month. Pricing depends on your chosen tier, contract length, and negotiated discounts.
Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.
- Free tier: Yes
Todoist offers 3 pricing tiers: Beginner (Free), Pro, Business. A free plan is available. Paid plans include Pro at $5/undefined, Business at $8/undefined. The Pro plan is individuals managing complex projects.
Compared to other project management software, Todoist is positioned at the budget-friendly price point.
- 6 documented hidden costs beyond list price
- Contracts auto-renew
How much does Todoist cost?
Todoist Pricing Overview
Todoist has 3 pricing plans, including a free tier. Paid plans range from $0 to $8/user/month. The Beginner (Free) plan is free and is best for individual users starting out. The Pro plan costs $5/user/month, best for individuals managing complex projects. The Business plan costs $8/user/month, best for teams and organizations.
Todoist contracts auto-renew.
There are at least 6 documented hidden costs beyond Todoist's list price, including implementation, training, and add-on fees.
This pricing was last verified in March 28, 2026 from 5 independent sources.
Todoist is a task management app focused on simplicity and personal productivity. With over 30 million users, it is known for natural language input and cross-platform availability on virtually every device.
Todoist Beginner is free with 5 projects and 5 collaborators per project. Pro costs $4/month annually ($48/year) with 300 projects and calendar layout. Business costs $6/month annually ($72/year) for teams with up to 500 team projects and 1,000 members.
How Todoist Pricing Compares
Compare Todoist pricing against top alternatives in Project Management.
All Todoist Plans & Pricing
| Plan | Monthly | Annual | Best For |
|---|---|---|---|
| Beginner (Free) | Free | Free | Individual users starting out |
| Pro | $5 / | $4 /yearSave 20% | Individuals managing complex projects |
| Business | $8 / | $6 /yearSave 25% | Teams and organizations |
View all features by plan
Beginner (Free)
- 5 personal projects
- Smart quick add
- Task reminders
- Flexible list & board layouts
- 3 filter views
- 1 week activity history
- Email, calendar integrations
Pro
- 300 personal projects
- Calendar layout
- Task duration
- Custom task reminders
- 150 filter views
- Unlimited activity history
- Task Assist
- Deadlines
Business
- Shared team workspace
- Up to 500 team projects
- Calendar layout for team projects
- Granular team activity logs
- Shared templates
- 1000 team members & guests
- Team roles & permissions
- Centralized billing
Compare Todoist vs Alternatives
Before committing to Todoist, compare pricing with these 3 alternatives in the same category.
What Companies Actually Pay for Todoist
Todoist Year 1 Total Cost by Company Size
Real deployment costs including licenses, implementation, training, and admin — not just the sticker price.
A solo user or very small team getting started with Todoist on the free plan
A mid-size business using Todoist on the Business plan
A large organization using Todoist on the Business plan
Individual user on Todoist Pro with annual billing
5-person team on Business plan with annual billing
How Todoist Pricing Compares
| Software | Starting Price | Top Price |
|---|---|---|
| Todoist | Free | $8/user/month |
| Airtable | Free | $45/user/month |
| Asana | Free | $24.99/user/month |
| Basecamp | Free | $349/user/month |
| BugHerd | $42/month | $125/month |
| ClickUp | Free | $12/user/month |
Detailed pricing comparisons:
Todoist Contract Terms
Todoist contracts auto-renew. Changes require advance notice. These terms are sourced from verified buyer experiences.
Users can switch between monthly and annual billing or downgrade to free tier
How to Negotiate Todoist Pricing
Todoist contracts are negotiable. These 2 tactics are sourced from real buyer experiences and procurement specialists.
Todoist partnership codes can provide 2 months of Pro for free to test extended functionality before committing to paid plan.
Reddit discussionIf you accidentally cancel your subscription or lose promotional pricing, reach out to customer support. One user reported: 'I accidentally canceled my subscription...I contacted support and I got my free year back + I was able to still keep my legacy pricing of $36/year.'
Reddit user experienceTodoist Pricing FAQ
01 How much does Todoist cost?
Todoist Beginner is free with 5 projects. Pro costs $4/month annually ($48/year) or $5/month. Business costs $6/month annually ($72/year) or $8/month per user.
02 What are Todoist free plan features in 2026?
Todoist Beginner (free) includes 5 personal projects, 5 collaborators per project, smart quick add, basic reminders, list & board layouts, 3 filter views, 1 week activity history, and email/calendar integrations.
03 Does Todoist have a free plan?
Yes, Todoist Beginner is free forever with 5 personal projects, 5 collaborators per project, 3 filter views, and 1 week activity history. It's sufficient for basic personal task management.
04 What hidden costs should I expect?
The 5-project limit on free is restrictive for power users. Activity history is only 1 week (vs unlimited on Pro). Calendar layout, task duration, and custom reminders all require Pro.
05 Can I negotiate Todoist pricing?
Todoist offers education discounts (50% off Pro) and nonprofit discounts. Volume pricing is available for large teams on Business plan.
06 Is annual billing cheaper?
Yes, annual billing saves 20% on Pro ($4 vs $5/month) and 25% on Business ($6 vs $8/month).
07 Todoist vs Asana: Which is cheaper?
Todoist is significantly cheaper. Todoist Pro ($4/month annually) costs less than half of Asana Starter ($10.99/month) with similar individual task management features.
08 What is included in Todoist Pro?
Pro includes 300 projects, 25 collaborators per project, calendar layout, task duration, custom reminders, 150 filters, unlimited activity history, Task Assist AI, and deadlines.
09 Does Todoist offer startup discounts?
Todoist offers education discounts for students and teachers (50% off Pro). Contact sales for startup or volume pricing inquiries on Business plan.
10 Why doesn't the free plan include reminders?
Reminders are a Pro feature. Todoist limits reminders to paid subscribers as part of their business model. The Beginner (Free) plan includes basic task management with 5 projects and 1 week activity history, but reminders require the Pro plan at $4/month (billed annually) or $5/month.
11 How does Todoist pricing compare to TickTick?
TickTick's annual plan costs $35.99/year ($2.99/month), while Todoist Pro costs $48/year ($4/month billed annually). TickTick includes more features like Pomodoro timer and habit tracking built-in, while Todoist focuses on core task management with cleaner UI and better natural language processing.
12 Can I keep my legacy pricing if I cancel?
Some long-time users have legacy pricing (e.g., $36/year). If you cancel, you may lose this pricing. However, one user reported successfully contacting support after an accidental cancellation and getting both their free year extension and legacy pricing restored.
13 What's the 300 task limit I'm hitting?
The Inbox has a 300 task limit, including subtasks. This limit applies even to paid Pro subscribers, which frustrates users who want to dump many tasks into Inbox before organizing them into projects. This is a system limitation, not a pricing tier restriction.
14 Why are reminders only available on the Pro plan?
Todoist includes reminders as a Pro feature to help support the development team and cover infrastructure costs. The free Beginner plan offers core task management, but reminders require a Pro subscription at $4/month (annual) or $5/month (monthly). If you need reminders on a budget, TickTick offers them on their free tier at a lower price point ($2.99/month annual).
15 Is Todoist Pro worth the cost?
Most users find Todoist Pro worth $4/month for the reminders, unlimited projects, activity history, and reliable cross-platform syncing. One user calculated it as '13 cents per day' for a tool that manages their entire life. The responsive support team (typically replying within 24 hours) and active development also add value. However, if you only need basic task management without reminders, the free Beginner plan may suffice.
16 What happens to my completed tasks on the free plan?
The free Beginner plan only retains 1 week of activity history. After one week, older completed tasks are no longer visible in your activity log. If you upgrade to Pro, you'll regain access to your full activity history. There's no 'nefarious switcheroo'—the 1 week limitation is clearly stated on the pricing page.
17 Is there a student discount?
No, Todoist removed the student discount several years ago. However, at $4/month (billed annually), the Pro plan is already competitively priced compared to alternatives. Some users report accessing 2-month free trials through partnership codes.
18 Does Todoist offer lifetime pricing?
No, Todoist operates on a subscription model only (monthly or annual). The company has never taken venture capital funding and remains independently owned, which they cite as a reason for the subscription approach to ensure long-term sustainability.
19 Can I use Todoist for free forever?
Yes, the Beginner plan is free forever with 5 personal projects, 5 collaborators per project, 3 filter views, and basic task management. The main limitations are no reminders, only 1 week of activity history, and no access to advanced features like custom filters or file uploads.
Is this pricing incorrect? — we'll verify and update it.