Todoist vs Notion: $7/mo vs $12/user/mo (2026)
Compare / Todoist vs Notion
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Team size
25 seats

Todoist vs Notion

Project Management pricing comparison · 2026

Todoist has a free plan, then from $7/mo, while Notion has a free plan, then $12–$24/user/mo. These products use different pricing models (Per-seat subscription vs ), so a direct price comparison isn't meaningful — costs depend on usage volume and mix.

See Todoist pricing → See Notion pricing →
Visit
See pricing on each vendor's site
Above-the-fold path — each link opens the vendor's pricing page in a new tab.
Visit Todoist pricing
Free plan limits → Discount programs →
Affiliate partner — does not affect ranking.
Visit Notion pricing
Free plan limits → Discount programs →
Compare
2 products · Project Management
Side-by-side · live
Todoist
Todoist is a task management app focused on simplicity and personal productivity.
verified 2d ago
$183 $7.2K
View pricing →
Notion
As of August 2026, Notion costs $0 on the Free plan, $10 per user per month for Plus bille
verified 3d ago
$183 $7.2K
View pricing →
Annual license estimate
Todoist costs $7.1K less than Notion · 25 seats where applicable
Cheapest $120
Spread 98%
Estimated license cost
at 25 seats
List price × seats. Click a tier below to lock it.
Business
$120/yr
year 1 license · flat plan price
Business
$7.2K/yr
year 1 license · $24/seat
What buyers actually pay
median, annual
Vendr deal-flow data. The real benchmark, not list price.
Median annual
$183/yr
Vendr · n=14
No Vendr data
—
Not in Vendr's deal flow
REF · 01

Sources & confidence

Every dollar amount and contract clause below traces back to a sourced fact. We don't manufacture composite scores.

Where this data comes from
Vendr · TrustRadius · Reddit · BBB · official docs
Sources 6 sourced facts
2 hidden-cost · 2 contract · Vendr median · 1 review platform
Last verified 2d ago
Confidence High confidence
Sources 21 sourced facts
15 hidden-cost · 3 contract · Vendr median · 2 review platforms
Last verified 3d ago
Confidence Medium confidence
REF · 02

Plans at a glance

Every tier per product. Lock one to drive the cost row above and reveal a tier-specific outbound CTA.

Tier ladder
Click a tier to lock the cost row to it. Locking surfaces a tier-specific Visit CTA.
REF · 03

Hidden costs

Each cost is severity-ranked, with the dollar range quoted from its source (Vendr, Reddit, TrustRadius, BBB, official docs) — never our estimate.

Beyond the sticker
Severity-ranked, sourced
2 documented
  • Third-Party Integration Cost for Google Calendar Sync
    5-15% of license costs
    1 source
  • Retroactive Free Tier Restrictions Force Unexpected Upgrades
    $5-$8/user/month
    1 source
5 documented
  • Accidental Member Seat Charges
    Over $100 in reported cases, rising with each seat added
    4 sources
  • Notion AI Add-On Cost
    $12/user/month
    3 sources
  • Postpaid / Trial Billing Trap
    5-15% of license costs
    1 source
  • AI Token / Run Consumption Costs
    5-20% of license costs
    2 sources
  • Strict No-Refund Policy After 3 Days
    Varies with the plan, billing period and number of seats added
    3 sources
REF · 04

Contract terms

The fine print, surfaced. Green = buyer-friendly. Each clause backed by a quoted source.

Todoist
Notion
Auto-renewal
Yes
Yes
Cancellation
—
30 days before renewal (EU consumer rules cited by users; Notion cites 30-day policy in support cases)
Commitment
—
1 year (annual billing)
Price escalation
—
Notion has restructured plans in 2025 — Plus+AI users now pay effectively Business plan rates; prior Plus pricing increased
Can downgrade
—
✓ Yes
Based on 5 verified sources (Vendr · TrustRadius · BBB)
REF · 05

What users say

Aggregated, with sample sizes. We use whichever review platform has data.

User reviews
TrustRadius · Trustpilot · G2
Trustpilot
1.8out of 5 (22)
Best for
Individual users starting out
Watch out
Persistent spam and marketing emails with no effective unsubscribe-from-all option
TrustRadius
8.8out of 5 (6)
Trustpilot
1.3out of 5 (24)
Best for
Individuals organizing personal notes and projects
Watch out
Accidental seat upgrades with no warning or confirmation step when sharing
Decide
Get a quote from each vendor
Each link opens the vendor's pricing page in a new tab.
Visit Todoist pricing
Free plan limits → Discount programs →
Affiliate partner — does not affect ranking.
Visit Notion pricing
Free plan limits → Discount programs →
License cost is computed from publicly listed plans (real math, list price × seats). Median annual cost is from Vendr's deal flow when available — see source badges. Hidden costs and contract terms each cite their own sources. We do not invent composite scores.
Project Management

Todoist

Free plan; paid from $7
/mo
3 plans · Free tier
Full pricing breakdown →
VS
Project Management

Notion

Free plan; paid $12–$24
/user/mo
4 plans · Free tier
Full pricing breakdown →
⚖

Different Pricing Models

Direct price comparison isn't meaningful here — Todoist uses Per-seat subscription pricing while Notion uses pricing. Your actual cost will depend on usage volume, team size, or both. Here's each product in its native unit.

Per-seat subscription

Todoist

Free plan; paid from $7/mo
See full Todoist pricing →
vs

Notion

Free plan; paid $12–$24/user/mo
See full Notion pricing →

Choosing between Todoist and Notion for your project management needs? This detailed pricing comparison breaks down the costs, features, and value of both platforms to help you make an informed decision.

Todoist pricing ranges from $0 to $8 per user/month, while Notion costs between $0 to $25 per user/month. Both platforms offer different tiers designed for teams of varying sizes and needs.

Plan-by-Plan Pricing

Plan Todoist Notion
Beginner Free /month Free /month
Pro $7 /month $12 /member/month
Business $10 /user/month $24 /member/month
Enterprise — Custom

Cost at Scale

Total cost of ownership — licenses, implementation, and hidden costs included.

Todoist

5 scenarios
$0/month (free tier with basic features)
Solo / Getting Started
$8/user/month
Growing Business
billed annually ($10/user/month billed monthly)
$8/user/month
Enterprise Setup
billed annually ($10/user/month billed monthly)
See all 5 scenarios →

Notion

4 scenarios
$0/year
Solo User (Free Plan)
$1,440/year
Small Team — 10 Users (Plus Plan)
$2,880/year
Small Team — 10 Users (Business Plan with AI)
See all 4 scenarios →

Market Intelligence

Todoist

Median annual cost
$183
Based on
14 deals

Notion

Average negotiated discount
18%

What Users Say

Todoist

Trustpilot
1.8out of 5 (22)
Top complaints
  • Persistent spam and marketing emails with no effective unsubscribe-from-all option
  • Difficult cancellation process and account deletion
  • Unexpected auto-renewal charges after cancellation attempts

Notion

Trustpilot
1.3out of 5 (24)
TrustRadius
8.8out of 10 (6)
Top complaints
  • Accidental seat upgrades with no warning or confirmation step when sharing
  • Strict 3-day refund window with no exceptions for honest mistakes
  • AI features gated to Business plan starting August 2025

Hidden Costs

Beyond the sticker price — what catches buyers off guard.

Todoist 2 hidden costs

medium
Third-Party Integration Cost for Google Calendar Sync 5-15% of license costs
medium
Retroactive Free Tier Restrictions Force Unexpected Upgrades $5-$8/user/month
See all Todoist hidden costs →

Notion 6 hidden costs

critical
Accidental Member Seat Charges Over $100 in reported cases, rising with each seat added
high
Notion AI Add-On Cost $12/user/month
high
Postpaid / Trial Billing Trap 5-15% of license costs
high
AI Token / Run Consumption Costs 5-20% of license costs
medium
Strict No-Refund Policy After 3 Days Varies with the plan, billing period and number of seats added
See all Notion hidden costs →

Contract Terms

Term Todoist Notion
Auto-renewal Yes Yes
Cancellation — 30 days before renewal (EU consumer rules cited by users; Notion cites 30-day policy in support cases)
Minimum commitment — 1 year (annual billing)
Price escalation — Notion has restructured plans in 2025 — Plus+AI users now pay effectively Business plan rates; prior Plus pricing increased
Can downgrade — Yes

Continue researching

Todoist

Notion

Our Verdict

Choose Todoist if you want a more budget-friendly option at $5 per user/month, and want to start with their free tier. Choose Notion if you need enterprise-grade capabilities worth $24 per user/month, and appreciate their generous free tier.

Frequently Asked Questions

01 Which is cheaper, Todoist or Notion?

Todoist is generally more affordable with a median price of $5 per user/month, compared to Notion's $18 per user/month. However, actual costs depend on your team size and required features.

02 Do Todoist or Notion offer free plans?

Yes, both Todoist and Notion offer free tiers starting at $0 per user/month, allowing you to test the platforms before committing to a paid plan.

03 What are the enterprise pricing options for Todoist vs Notion?

Todoist's top-tier pricing reaches $8 per user/month, while Notion goes up to $25 per user/month. Both platforms typically offer custom enterprise pricing with volume discounts, dedicated support, and advanced security features. Contact their sales teams directly for accurate enterprise quotes tailored to your organization's specific needs.

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