Tana vs Capacities Pricing (2026)
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Team size
25 seats

Tana vs Capacities

Note-Taking Apps pricing comparison · 2026

Tana has a free plan, then $35/user/mo, while Capacities has a free plan, then $11.99–$14.99/mo. Capacities is typically 61% more affordable, though your actual cost depends on tier and team size.

Visit
See pricing on each vendor's site
Above-the-fold path — each link opens the vendor's pricing page in a new tab.
Visit Tana pricing
Free plan limits → Discount programs →
Visit Capacities pricing
Free plan limits → Discount programs →
Compare
2 products · Note-Taking Apps
Side-by-side · live
Tana
Tana pricing starts with a Free plan at $0.
verified today
$180 $296
View pricing →
Capacities
Capacities pricing starts at $9.
verified 4d ago
$180 $296
View pricing →
Annual license estimate
Capacities costs $10K less than Tana · 25 seats where applicable
Cheapest $180
Spread 98%
Estimated license cost
at 25 seats
List price × seats. Click a tier below to lock it.
Pro
$11K/yr
year 1 license · $35/seat
Capacities Believer
$180/yr
year 1 license · flat plan price
What buyers actually pay
median, annual
Vendr deal-flow data. The real benchmark, not list price.
Median annual
$296/yr
Vendr · n=40
No Vendr data
—
Not in Vendr's deal flow
REF · 01

Sources & confidence

Every dollar amount and contract clause below traces back to a sourced fact. We don't manufacture composite scores.

Where this data comes from
Vendr · TrustRadius · Reddit · BBB · official docs
Sources 2 sourced facts
1 contract · Vendr median
Last verified today
Confidence Medium confidence
Sources 7 sourced facts
6 hidden-cost · 1 contract
Last verified 4d ago
Confidence Medium confidence
REF · 02

Plans at a glance

Every tier per product. Lock one to drive the cost row above and reveal a tier-specific outbound CTA.

Tier ladder
Click a tier to lock the cost row to it. Locking surfaces a tier-specific Visit CTA.
REF · 03

Hidden costs

Each cost is severity-ranked, with the dollar range quoted from its source (Vendr, Reddit, TrustRadius, BBB, official docs) — never our estimate.

Beyond the sticker
Severity-ranked, sourced
No hidden costs documented
5 documented
  • Learning Curve
    1 source
  • Limited Import Tools
    1 source
  • Mobile App Limitations
    1 source
  • Customization Paywall
    1 source
  • Performance with Large Notes
    1 source
REF · 04

Contract terms

The fine print, surfaced. Green = buyer-friendly. Each clause backed by a quoted source.

Tana
Capacities
Auto-renewal
Yes
Yes
Cancellation
—
at least 24 hours before the end of the current billing period
Commitment
—
—
Price escalation
—
—
Can downgrade
—
—
Based on 2 verified sources (Vendr · TrustRadius · BBB)
REF · 05

What users say

Aggregated, with sample sizes. We use whichever review platform has data.

User reviews
TrustRadius · Trustpilot · G2
No public ratings yet
Best for
Individuals wanting basic meeting memory
Watch out
Pricing perceived as expensive with no regional pricing options
No public ratings yet
Best for
For everybody
Watch out
Learning Curve
Decide
Get a quote from each vendor
Each link opens the vendor's pricing page in a new tab.
Visit Tana pricing
Free plan limits → Discount programs →
Visit Capacities pricing
Free plan limits → Discount programs →
License cost is computed from publicly listed plans (real math, list price × seats). Median annual cost is from Vendr's deal flow when available — see source badges. Hidden costs and contract terms each cite their own sources. We do not invent composite scores.
Note-Taking Apps

Tana

Free plan; paid $35
/user/mo
3 plans · Free tier
Full pricing breakdown →
VS
Note-Taking Apps

Capacities

Free plan; paid $11.99–$14.99
/mo
3 plans · Free tier
Full pricing breakdown →

Tana and Capacities both operate in the note-taking apps category. This page compares their list pricing.

Plan-by-Plan Pricing

Plan Tana Capacities
Free Free /month Free /month
Pro $35 /user/month $11.99 /month
Business Custom $14.99 /month

Cost at Scale

Total cost of ownership — licenses, implementation, and hidden costs included.

Tana

3 scenarios
$0
Individual - Free Plan
$8
Individual - Plus Plan (Annual)
$5
Student - Plus Plan (Monthly)

Capacities

4 scenarios
0
Free Plan
9.99
Capacities Pro (Annual Billing)
11.99
Capacities Pro (Monthly Billing)
See all 4 scenarios →

Contract Terms

Term Tana Capacities
Auto-renewal Yes Yes
Cancellation — at least 24 hours before the end of the current billing period
Minimum commitment — —

Continue researching

Tana

Capacities

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