Capacities Free Plan 2026: What's Included & What's Not
Honest breakdown of the free tier limits and features
Capacities costs Free to $12.49 per month as of June 2026, with 3 plans available including a free tier. Plans: Free (free), Pro at $9.99/month, and Believer at $12.49/month. Pricing depends on your chosen tier, contract length, and negotiated discounts.
Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.
- Free tier: Yes
Capacities offers 3 pricing tiers: Free, Pro, Believer. A free plan is available. Paid plans include Pro at $9.99/user/month, Believer at $12.49/user/month. The Pro plan is professionals and power users.
Yes, Capacities offers a forever free plan as of June 2026. The free tier includes 7 features with limits on usage. Paid plans start at $9.99/user/month (Pro). Pricing verified from 2 sources by CostBench.
Capacities's free plan is available indefinitely with no time limit.
What's Included in the Free Plan
- Unlimited spaces, objects, and blocks
- Sync across all devices
- Unlimited custom object types
- Import/export support
- Full-text search
- Offline support
- Media uploads up to 5 GB total
What's NOT Included (Paid Only)
- Task management
- AI assistant
- Calendar integrations
- Smart queries
- Unlinked mentions
- Unlimited media uploads
- Formulas for tables
- API access
You'll Need to Upgrade When...
- You exceed the user limit
- You need features like Task management or AI assistant
- You require premium support or SLA guarantees
- You need to remove branding or watermarks
- You need advanced integrations or API access
Hidden Restrictions on Free Plan
- Capacities branding may appear on your content or communications
- Support is limited to community forums or email with longer response times
- Export options may be restricted or include watermarks
- API access is typically limited or not available
- Advanced reporting and analytics require paid plans
Free vs Paid: Which Do You Need?
Free Plan is Enough If...
- You're an individual or very small team
- You need only basic features
- You don't mind usage limits
- Branding on output is acceptable
- Community support is sufficient
You Need Paid If...
- Your team is growing beyond limits
- You need advanced features
- Professional branding is required
- You need priority support
- Integrations/API access is critical
Free vs Pro Plan Comparison
| Free $0 | Pro $9.99/user/month | |
|---|---|---|
| Features | 7 included | 8+ included |
| Support | Community/Email | Priority Support |
| Branding | Capacities branding | Your branding |
| Best For | Personal knowledge management | Professionals and power users |
Frequently Asked Questions
01 Is Capacities free?
Yes, Capacities offers a forever free plan with 7 core features included. However, there are limits on users and features that may require upgrading.
02 What's included in Capacities's free plan?
Capacities's free plan includes: Unlimited spaces, objects, and blocks, Sync across all devices, Unlimited custom object types, Import/export support, Full-text search, and 2 more features. Key limits include basic usage caps.
03 What's NOT included in Capacities's free plan?
The free plan excludes: Task management, AI assistant, Calendar integrations, Smart queries, Unlinked mentions. You'll also have Capacities branding and limited support options.
04 When should I upgrade from Capacities's free plan?
Consider upgrading when: you hit user or storage limits, need features like Task management or AI assistant, require premium support, or want to remove branding. The cheapest paid plan starts at $9.99/user/month.
05 Is Capacities's free plan really free forever?
Yes, Capacities's free plan is available indefinitely with no time limit. However, feature and usage limits may restrict what you can do without upgrading to a paid plan.