Craft vs Capacities Pricing (2026)
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Team size
25 seats

Craft vs Capacities

Note-Taking & PKM pricing comparison · 2026

Craft pricing ranges from $0–$50/month, while Capacities ranges from $0–$12.49/month. These products use different pricing models ( vs Per-seat subscription), so a direct price comparison isn't meaningful — costs depend on usage volume and mix.

Visit
See pricing on each vendor's site
Above-the-fold path — each link opens the vendor's pricing page in a new tab.
Visit Craft pricing
Free plan limits → Discount programs →
Visit Capacities pricing
Free plan limits → Discount programs →
Compare
2 products · Note-Taking & PKM
Side-by-side · live
Craft
Craft pricing starts at $0 for the Free plan, giving individual users access to core docum
verified 5mo ago
$500 $3.7K
View pricing →
Capacities
Capacities pricing starts at $9.
verified 10w ago
$500 $3.7K
View pricing →
Annual license estimate
Craft costs $3.6K less than Capacities · 25 seats where applicable
Cheapest $180
Spread 95%
Estimated license cost
at 25 seats
List price × seats. Click a tier below to lock it.
Family
$180/yr
year 1 license · flat plan price
Believer
$3.7K/yr
year 1 license · $12/seat
What buyers actually pay
median, annual
Vendr deal-flow data. The real benchmark, not list price.
Median annual
$500/yr
Vendr · n=215
No Vendr data
—
Not in Vendr's deal flow
REF · 01

Sources & confidence

Every dollar amount and contract clause below traces back to a sourced fact. We don't manufacture composite scores.

Where this data comes from
Vendr · TrustRadius · Reddit · BBB · official docs
Sources 8 sourced facts
4 hidden-cost · 2 contract · Vendr median · 1 review platform
Last verified 4mo ago
Confidence Medium confidence
Sources 7 sourced facts
6 hidden-cost · 1 contract
Last verified 2mo ago
Confidence Medium confidence
REF · 02

Plans at a glance

Every tier per product. Lock one to drive the cost row above and reveal a tier-specific outbound CTA.

Tier ladder
Click a tier to lock the cost row to it. Locking surfaces a tier-specific Visit CTA.
REF · 03

Hidden costs

Each cost is severity-ranked, with the dollar range quoted from its source (Vendr, Reddit, TrustRadius, BBB, official docs) — never our estimate.

Beyond the sticker
Severity-ranked, sourced
4 documented
  • Subscription Cost Perception
    $45/year
    1 source
  • Free Tier Limitations
    1 source
  • Limited Offline Support and File Handling
    1 source
  • AI Assistant Credits
    1 source
5 documented
  • Learning Curve
    1 source
  • Limited Import Tools
    1 source
  • Mobile App Limitations
    1 source
  • Customization Paywall
    1 source
  • Performance with Large Notes
    1 source
REF · 04

Contract terms

The fine print, surfaced. Green = buyer-friendly. Each clause backed by a quoted source.

Craft
Capacities
Auto-renewal
Yes
Yes
Cancellation
Users can cancel their subscription renewal at any time, with access to paid features continuing until the end of the current billing period and no refunds issued for fees already paid.
at least 24 hours before the end of the current billing period
Commitment
✓ Craft offers monthly and annual billing options, with annual plans implying a one-year minimum commitment and monthly plans committing users for one month at a time.
—
Price escalation
—
—
Can downgrade
—
—
Based on 3 verified sources (Vendr · TrustRadius · BBB)
REF · 05

What users say

Aggregated, with sample sizes. We use whichever review platform has data.

User reviews
TrustRadius · Trustpilot · G2
G2
4.5out of 5 (79)
Best for
Occasional users
No public ratings yet
Best for
For everybody
Watch out
Learning Curve
Decide
Get a quote from each vendor
Each link opens the vendor's pricing page in a new tab.
Visit Craft pricing
Free plan limits → Discount programs →
Visit Capacities pricing
Free plan limits → Discount programs →
License cost is computed from publicly listed plans (real math, list price × seats). Median annual cost is from Vendr's deal flow when available — see source badges. Hidden costs and contract terms each cite their own sources. We do not invent composite scores.
Note-Taking & PKM

Craft

$0–$50
/month
4 plans · Free tier
Full pricing breakdown →
VS
Note-Taking & PKM

Capacities

$0–$12.49
/month
3 plans · Free tier
Full pricing breakdown →
⚖

Different Pricing Models

Direct price comparison isn't meaningful here — Craft uses pricing while Capacities uses Per-seat subscription pricing. Your actual cost will depend on usage volume, team size, or both. Here's each product in its native unit.

Craft

$0–$50 / month
See full Craft pricing →
vs
Per-seat subscription

Capacities

$0–$12.49 / month
See full Capacities pricing →

Craft and Capacities both operate in the note-taking & pkm category. This page compares their list pricing.

Plan-by-Plan Pricing

Plan Craft Capacities
Free Free /month Free /user/month
Plus $8 /month $9.99 /user/month
Family $15 /month $12.49 /user/month
Team $50 /month —

Hidden Costs

Beyond the sticker price — what catches buyers off guard.

Craft 4 hidden costs

medium
Subscription Cost Perception $45/year
medium
Free Tier Limitations
low
Limited Offline Support and File Handling
medium
AI Assistant Credits
See all Craft hidden costs →

Capacities 6 hidden costs

medium
Learning Curve
high
Limited Import Tools
high
Mobile App Limitations
medium
Customization Paywall
medium
Performance with Large Notes
See all Capacities hidden costs →

Contract Terms

Term Craft Capacities
Auto-renewal Yes Yes
Cancellation Users can cancel their subscription renewal at any time, with access to paid features continuing until the end of the current billing period and no refunds issued for fees already paid. at least 24 hours before the end of the current billing period
Minimum commitment Craft offers monthly and annual billing options, with annual plans implying a one-year minimum commitment and monthly plans committing users for one month at a time. —

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Craft

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