When I Work Alternatives 2026: 4 Options Compared
Find the right employee scheduling solution for your team
When I Work costs $2.50 to $5 per month as of June 2026, with 2 plans available. Plans: Essentials (Single Location) at $2.5/month, and Multiple Locations at $5/month. Pricing depends on your chosen tier, contract length, and negotiated discounts.
Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.
- Free tier: No free tier available
When I Work offers 2 pricing tiers: Essentials (Single Location), Multiple Locations. Paid plans include Essentials (Single Location) at $2.5/month, Multiple Locations at $5/month. The Multiple Locations plan is businesses with multiple locations.
Top When I Work alternatives as of June 2026 include 7shifts, Deputy, Homebase. When I Work costs $2.5-$5/month. Pricing verified from 1 sources by CostBench.
Top When I Work Alternatives
7shifts
Medium EffortAlternative to When I Work in the same category
Deputy
Medium EffortAlternative to When I Work in the same category
Homebase
Medium EffortAlternative to When I Work in the same category
Sling
Medium EffortAlternative to When I Work in the same category
When to Stay with When I Work
Best for businesses with hourly employees who need simple, mobile-first scheduling and appreciate easy shift trading, real-time notifications, and straightforward time tracking without complex features.
- You've invested heavily in customizations and integrations
- Your team is highly trained and productive on When I Work
- You need features that alternatives don't offer
- Migration costs would exceed multi-year savings
Price Comparison
| Product | Price Range | Migration |
|---|---|---|
| Current When I Work | $2.50-$5/month | - |
| 7shifts | $0–$134.99/month | medium |
| Deputy | $5–$9/month | medium |
| Homebase | $0–$120/month | medium |
| Sling | $0–$4/month | medium |
Detailed Comparisons
Frequently Asked Questions
01 What are the best When I Work alternatives?
The top When I Work alternatives include 7shifts, Deputy, Homebase, Sling. Each offers different strengths: 7shifts is single-location restaurants with basic needs, while Deputy is businesses getting started with scheduling and time tracking.
02 Is it hard to switch from When I Work to an alternative?
Migration difficulty varies by alternative. Among When I Work alternatives, some options offer easy migration paths with import tools. More complex migrations may require data cleanup and workflow reconfiguration.
03 How much can I save by switching from When I Work?
Depending on the alternative you choose, you could save anywhere from 20% to 70% on per-user costs. When I Work's pricing is competitive, so cost savings depend on your specific feature requirements. Factor in migration costs and productivity dip during transition.
04 Should I stay with When I Work or switch?
Best for businesses with hourly employees who need simple, mobile-first scheduling and appreciate easy shift trading, real-time notifications, and straightforward time tracking without complex features. However, if your needs have evolved or you're not using When I Work's advanced features, exploring alternatives could save you money and complexity.