Deputy vs When I Work Pricing (2026)
Compare / Deputy vs When I Work
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Team size
25 seats

Deputy vs When I Work

Employee Scheduling pricing comparison · 2026

Deputy costs $5.50–$10/user/mo, while When I Work starts at $2.50/mo. When I Work is typically 66% more affordable, though your actual cost depends on tier and team size.

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See pricing on each vendor's site
Above-the-fold path — each link opens the vendor's pricing page in a new tab.
Visit Deputy pricing
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Affiliate partner — does not affect ranking.
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Compare
2 products · Employee Scheduling
Side-by-side · live
Deputy
Deputy charges per user per month.
verified 1d ago
$500 $950
View pricing →
When I Work
When I Work pricing starts at $2.
verified 4mo ago
$500 $950
View pricing →
Recorded annual contract medians
When median is $450 less than Deputy · different customer contracts; not a quote
Cheapest $500
Spread 47%
Estimated license cost
at 25 seats
List price × seats. Click a tier below to lock it.
Core
$2.2K/yr
year 1 license · $7/seat
Single location or schedule
$750/yr
year 1 license · $3/seat
What buyers actually pay
median, annual
Vendr deal-flow data. The real benchmark, not list price.
Median annual
$950/yr
Vendr · n=80
↓ Lowest median
Median annual
$500/yr
Vendr · n=159
REF · 01

Sources & confidence

Every dollar amount and contract clause below traces back to a sourced fact. We don't manufacture composite scores.

Where this data comes from
Vendr · TrustRadius · Reddit · BBB · official docs
Sources 2 sourced facts
Vendr median · 1 review platform
Last verified 1d ago
Confidence Medium confidence
Sources 5 sourced facts
3 contract · Vendr median · 1 review platform
Last verified 3mo ago
Confidence Medium confidence
REF · 02

Plans at a glance

Every tier per product. Lock one to drive the cost row above and reveal a tier-specific outbound CTA.

Tier ladder
Click a tier to lock the cost row to it. Locking surfaces a tier-specific Visit CTA.
REF · 03

Hidden costs

Each cost is severity-ranked, with the dollar range quoted from its source (Vendr, Reddit, TrustRadius, BBB, official docs) — never our estimate.

Beyond the sticker
Severity-ranked, sourced
No hidden costs documented
No hidden costs documented
REF · 05

What users say

Aggregated, with sample sizes. We use whichever review platform has data.

User reviews
TrustRadius · Trustpilot · G2
No public ratings yet
Best for
Businesses getting started with scheduling and time tracking
TrustRadius
7.3out of 5 (67)
Best for
Single location businesses
Decide
Get a quote from each vendor
Each link opens the vendor's pricing page in a new tab.
Visit Deputy pricing
Discount programs →
Affiliate partner — does not affect ranking.
Visit When pricing
Discount programs →
License cost is computed from publicly listed plans (real math, list price × seats). Median annual cost is from Vendr's deal flow when available — see source badges. Hidden costs and contract terms each cite their own sources. We do not invent composite scores.
Employee Scheduling

Deputy

$5.50–$10
/user/mo
4 plans
Full pricing breakdown →
VS
Employee Scheduling

When I Work

From $2.50
/mo
3 plans
Full pricing breakdown →

Deputy and When I Work both operate in the employee scheduling category. This page compares their list pricing.

Plan-by-Plan Pricing

Plan Deputy When I Work
Lite $5.50 /user/month $2.50 /user/month
Core $7.25 /user/month $2.50 /user/month
Pro $10 /user/month $5 /user/month
Flexible Weekly Plan Custom —

Market Intelligence

Deputy

Median annual cost
$950
Based on
80 deals

When I Work

Median annual cost
$500
Based on
159 deals

Continue researching

Deputy

When I Work

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