7shifts vs When I Work Pricing (2026)
Compare / 7shifts vs When I Work
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Team size
25 seats

7shifts vs When I Work

Employee Scheduling pricing comparison · 2026

7shifts has a free plan, then $44.99–$149.99/mo, while When I Work starts at $2.50/mo. These products use different pricing models ( vs ), so a direct price comparison isn't meaningful — costs depend on usage volume and mix.

Visit
See pricing on each vendor's site
Above-the-fold path — each link opens the vendor's pricing page in a new tab.
Visit 7shifts pricing
Free plan limits → Discount programs →
Visit When pricing
Discount programs →
Compare
2 products · Employee Scheduling
Side-by-side · live
7shifts
7shifts is an employee scheduling platform built for restaurants, offering shift schedulin
verified 17d ago
$500 $1.1K
View pricing →
When I Work
When I Work pricing starts at $2.
verified 4mo ago
$500 $1.1K
View pricing →
Annual license estimate
When costs $330 less than 7shifts · 25 seats where applicable
Cheapest $750
Spread 31%
Estimated license cost
at 25 seats
List price × seats. Click a tier below to lock it.
Pro
$1.1K/yr
year 1 license · flat plan price
Single location or schedule
$750/yr
year 1 license · $3/seat
What buyers actually pay
median, annual
Vendr deal-flow data. The real benchmark, not list price.
No Vendr data
—
Not in Vendr's deal flow
Median annual
$500/yr
Vendr · n=159
REF · 01

Sources & confidence

Every dollar amount and contract clause below traces back to a sourced fact. We don't manufacture composite scores.

Where this data comes from
Vendr · TrustRadius · Reddit · BBB · official docs
Sources 12 sourced facts
8 hidden-cost · 1 contract · 3 review platforms
Last verified 2w ago
Confidence Medium confidence
Sources 5 sourced facts
3 contract · Vendr median · 1 review platform
Last verified 3mo ago
Confidence Medium confidence
REF · 02

Plans at a glance

Every tier per product. Lock one to drive the cost row above and reveal a tier-specific outbound CTA.

Tier ladder
Click a tier to lock the cost row to it. Locking surfaces a tier-specific Visit CTA.
REF · 03

Hidden costs

Each cost is severity-ranked, with the dollar range quoted from its source (Vendr, Reddit, TrustRadius, BBB, official docs) — never our estimate.

Beyond the sticker
Severity-ranked, sourced
5 documented
  • Third-Party POS Integration Fees
    1 source
  • Payroll Module Base Fee
    $39.99 per location plus an additional $6 per employee paid per month
    1 source
  • Amended Tax Return Fee
    $175 per return
    1 source
  • Next-Day/Rush Pay Fee
    $0.65 per employee per payroll
    1 source
  • shifts Payroll Add-on
    $39.99 per location plus $6 per employee per month
    1 source
No hidden costs documented
REF · 04

Contract terms

The fine print, surfaced. Green = buyer-friendly. Each clause backed by a quoted source.

7shifts
When
Auto-renewal
Yes
—
Cancellation
Account cancellations take effect at the end of the current billing cycle; 7shifts does not issue refunds for any remaining days.
at any time
Commitment
—
none, users can cancel at any time
Price escalation
—
5% to 10%
Can downgrade
—
—
Based on 4 verified sources (Vendr · TrustRadius · BBB)
REF · 05

What users say

Aggregated, with sample sizes. We use whichever review platform has data.

User reviews
TrustRadius · Trustpilot · G2
TrustRadius
9.9out of 5 (13)
Trustpilot
3.6out of 5 (245)
G2
4.5out of 5 (125)
Best for
Single-location restaurants with basic scheduling needs
Watch out
Glitches and App Performance: Occasional glitches, syncing issues, and instances where the app lags and crashes have been noted.
TrustRadius
7.3out of 5 (67)
Best for
Single location businesses
Decide
Get a quote from each vendor
Each link opens the vendor's pricing page in a new tab.
Visit 7shifts pricing
Free plan limits → Discount programs →
Visit When pricing
Discount programs →
License cost is computed from publicly listed plans (real math, list price × seats). Median annual cost is from Vendr's deal flow when available — see source badges. Hidden costs and contract terms each cite their own sources. We do not invent composite scores.
Employee Scheduling

7shifts

Free plan; paid $44.99–$149.99
/mo
4 plans · Free tier
Full pricing breakdown →
VS
Employee Scheduling

When I Work

From $2.50
/mo
3 plans
Full pricing breakdown →
⚖

Different Pricing Models

Direct price comparison isn't meaningful here — 7shifts uses pricing while When I Work uses pricing. Your actual cost will depend on usage volume, team size, or both. Here's each product in its native unit.

7shifts

Free plan; paid $44.99–$149.99/mo
See full 7shifts pricing →
vs

When I Work

From $2.50/mo
See full When I Work pricing →

7shifts and When I Work both operate in the employee scheduling category. This page compares their list pricing.

Plan-by-Plan Pricing

Plan 7shifts When I Work
Comp Free /month $2.50 /user/month
Essentials $44.99 /month $2.50 /user/month
Pro $89.99 /month $5 /user/month
Premium $149.99 /month —

Contract Terms

Term 7shifts When I Work
Auto-renewal Yes —
Cancellation Account cancellations take effect at the end of the current billing cycle; 7shifts does not issue refunds for any remaining days. at any time
Minimum commitment — none, users can cancel at any time
Price escalation — 5% to 10%

Continue researching

7shifts

When I Work

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