Box vs SharePoint
Document Management pricing comparison · 2026
Box pricing ranges from $0–$50/user/month, while SharePoint ranges from $7–$99/user/month. Box is typically 7% more affordable, though your actual cost depends on tier and team size.
Recorded annual contract medians
SharePoint
median is
$35K
less than
Box
· different customer contracts; not a quote
Cheapest
$497
Spread
99%
Estimated license cost
at 25 seats
List price × seats. Click a tier below to lock it.
Business
$6.0K/yr
year 1 license · $20/seat
Custom pricing
Custom
all tiers are quote-only
What buyers actually pay
median, annual
Vendr deal-flow data. The real benchmark, not list price.
Median annual
$36K/yr
Vendr · n=254
avg 15% negotiated
↓ Lowest median
Median annual
$497/yr
Vendr · n=31
REF · 01
Sources & confidence
Every dollar amount and contract clause below traces back to a sourced fact. We don't manufacture composite scores.
Where this data comes from
Vendr · TrustRadius · Reddit · BBB · official docs
Sources
22 sourced facts
16 hidden-cost · 3 contract · Vendr median · 2 review platforms
Last verified
1w ago
Confidence
Medium confidence
Sources
16 sourced facts
12 hidden-cost · 2 contract · Vendr median · 1 review platform
Last verified
1w ago
Confidence
Medium confidence
REF · 02
Plans at a glance
Every tier per product. Lock one to drive the cost row above and reveal a tier-specific outbound CTA.
Tier ladder
Click a tier to lock the cost row to it. Locking surfaces a tier-specific Visit CTA.
REF · 04
Contract terms
The fine print, surfaced. Green = buyer-friendly. Each clause backed by a quoted source.
Box
SharePoint
Auto-renewal
Yes
Yes
Cancellation
Not clearly disclosed; cancellation UI widely reported as confusing and difficult; errors during the cancellation flow have been reported
30 days before renewal
Commitment
1 year
1 year (annual commitment required for advertised per-user pricing)
Price escalation
No published schedule; users report accounts reactivated and charged after cancellation with no explanation
Microsoft has raised Microsoft 365 prices; users report ongoing licensing cost increases especially as new add-ons (Copilot, Syntex) become charged separately
Can downgrade
—
✓
Yes
REF · 05
What users say
Aggregated, with sample sizes. We use whichever review platform has data.
User reviews
TrustRadius · Trustpilot · G2
Decide
Get a quote from each vendor
Each link opens the vendor's pricing page in a new tab.
License cost is computed from publicly listed plans (real math, list price × seats).
Median annual cost is from Vendr's deal flow when available — see source badges.
Hidden costs and contract terms each cite their own sources. We do not invent composite scores.
VS
Box and SharePoint both operate in the document management category. This page compares their list pricing.
Plan-by-Plan Pricing
| Plan | Box | SharePoint |
|---|---|---|
| Individual | Free /user/month | Custom |
| Business Starter | $7 /user/month | Custom |
| Business | $20 /user/month | Custom |
| Business Plus | $33 /user/month | Custom |
| Enterprise | $47 /user/month | Custom |
| Enterprise Plus | Custom | Custom |
| Enterprise Advanced | Custom | — |
Cost at Scale
Total cost of ownership — licenses, implementation, and hidden costs included.
Box
1 scenario$35,617/year
Mid-market enterprise team
SharePoint
3 scenarios$4,200/year ($7/user/month × 50 users × 12 months)
Small Business (50 users) on Microsoft 365 Business Basic
$61,360 Year 1 ($24,960 licensing at $32/user/month Business Premium with Copilot + $36,400 migration services)
Mid-Market (65 users) Microsoft 365 Business Premium with Migration
$50,400
Enterprise (100 users) Microsoft 365 E3 with Backup Add-On
$54,000/year ($39/user/month E3 × 100 × 12 = $46,800, plus $3,600-$7,200 backup)
Market Intelligence
Box
- Median annual cost
- $35,617
- Average negotiated discount
- 15%
- Based on
- 254 deals
SharePoint
- Median annual cost
- $497
- Based on
- 31 deals
Contract Terms
| Term | Box | SharePoint |
|---|---|---|
| Auto-renewal | Yes | Yes |
| Cancellation | Not clearly disclosed; cancellation UI widely reported as confusing and difficult; errors during the cancellation flow have been reported | 30 days before renewal |
| Minimum commitment | 1 year | 1 year (annual commitment required for advertised per-user pricing) |
| Price escalation | No published schedule; users report accounts reactivated and charged after cancellation with no explanation | Microsoft has raised Microsoft 365 prices; users report ongoing licensing cost increases especially as new add-ons (Copilot, Syntex) become charged separately |
| Can downgrade | — | Yes |