Price checkMonthly
Visio in Microsoft 365FreeVisio Plan 1$5/moVisio Plan 2$15/mo
See all 5 plans

All Microsoft Visio Plans & Pricing

Plan Monthly Annual Best For
View all features by plan (compare side-by-side)

Visio in Microsoft 365

  • Basic viewing and editing
  • Limited templates
  • Real-time collaboration
  • Teams integration

Visio Plan 1

  • Thousands of shapes
  • Cross-functional flowcharts
  • Network diagrams
  • UML 2.5
  • Mind maps
  • Power BI integration
  • Web app access

Visio Plan 2

  • 250,000+ shapes
  • Desktop app with offline support
  • Advanced BPMN 2.0
  • Floor plans
  • P&ID diagrams
  • Two-way data connectivity
  • AutoCAD support

Visio Standard 2024

  • One-time purchase
  • Professional templates
  • Touch-enabled support
  • Licensed for one PC

Visio Professional 2024

  • One-time purchase
  • All Standard features
  • BPMN 2.0, IEEE, UML 2.5
  • Azure and Kubernetes shapes
  • Live data connectivity
Pricing Alerts

Track Microsoft Visio pricing

Get an email when Microsoft Visio's pricing changes — plus the weekly SaaS Price Watch: verified price changes and deals across 3,000+ products. One-click unsubscribe.

Try Microsoft Visio Free
Compare Microsoft Visio with alternativesAdjust seats, lock a tier, add up to 2 more products side-by-side. Shareable URL.
Cost calculator

What does Microsoft Visio actually cost you?

Drag the slider. Pick a tier. Your projected spend updates as you go.

Tier
Billing
Your projected cost$125per month · $5/unit × 25units
Year 1 license$1.5K12 months at this rate
At a glance

List price by tier (annualized, per unit)

Per-unit list price across Microsoft Visio's plans, annualized. Custom-priced tiers show a hatched bar.

Visio in Microsoft 365Custom
Visio Plan 1$60/yr
Visio Plan 2$180/yr
Visio Standard 2024Custom
Visio Professional 2024Custom
Real-world benchmark

Buyers actually pay a median of $274/yr for Microsoft Visio contracts (Vendr deal flow, n=25). That's a contract total — the more seats, the more leverage to negotiate down.

Quick Answer
Last verified:
Medium confidence

Microsoft Visio costs Free to $15 per month as of August 2026, with 5 plans available including a free tier. Plans: Visio in Microsoft 365 (free), Visio Plan 1 at $5/month, and Visio Plan 2 at $15/month. Enterprise pricing is available on request. The median contract is $274/year based on 25 verified purchases.

Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.

  • Free tier: Yes

Microsoft Visio offers 5 pricing tiers: Visio in Microsoft 365, Visio Plan 1, Visio Plan 2, Visio Standard 2024, Visio Professional 2024. A free plan is available. Paid plans include Visio Plan 1 at $5/month, Visio Plan 2 at $15/month. The Visio Plan 1 plan is teams creating professional diagrams.

Compared to other diagramming tools software, Microsoft Visio is positioned at the budget-friendly price point.

  • Median contract: $274/yr from 25 purchases Thin data
  • 5 documented hidden costs beyond list price
Last verified: | Sources: 1 pricing pages and reviews

How much does Microsoft Visio cost?

Microsoft Visio offers 5 pricing plans, starting with a free tier and scaling to custom enterprise pricing. Plans include Visio in Microsoft 365 (free), Visio Plan 1 at $5/month, Visio Plan 2 at $15/month, Visio Standard 2024 (custom pricing), Visio Professional 2024 (custom pricing).

Microsoft Visio Pricing Overview

Microsoft Visio has 5 pricing plans, including a free tier. Paid plans range from $0 to $15/month. The Visio in Microsoft 365 plan is free and is best for microsoft 365 users with basic needs. The Visio Plan 1 plan costs $5/month, best for teams creating professional diagrams. The Visio Plan 2 plan costs $15/month, best for enterprises with comprehensive diagramming needs. The Visio Standard 2024 plan requires contacting sales for a custom quote and is designed for individual users needing on-premises. The Visio Professional 2024 plan requires contacting sales for a custom quote and is designed for organizations requiring advanced standards.

The median Microsoft Visio customer pays $274/year based on 25 verified purchases.

There are at least 5 documented hidden costs beyond Microsoft Visio's list price, including implementation, training, and add-on fees.

This pricing was last verified in July 14, 2026 from 1 independent source.

Try Microsoft Visio Free

Microsoft Visio pricing starts at $0 with the web-only 'Visio in Microsoft 365' tier (included with select Microsoft 365 plans), $5/user/month for Visio Plan 1 (web only), and $15/user/month for Visio Plan 2, which adds the full Windows desktop application and advanced stencil libraries. For those preferring a perpetual license, Visio Standard 2024 is $309.99 and Visio Professional 2024 is $579.99 as one-time purchases. Visio is not bundled with standard Microsoft 365 Business subscriptions and must be purchased as a separate add-on.

How Microsoft Visio Pricing Compares

Compare Microsoft Visio pricing against top alternatives in Diagramming Tools.

Cacoo $0-$6/user/mo Compare → Creately $0-$10/user/mo Compare → Draw.io Free Compare →

Compare Microsoft Visio vs Alternatives

Before committing to Microsoft Visio, compare pricing with these 3 alternatives in the same category.

VSCacoo
Free

Individual users exploring diagramming

Full comparison
VSCreately
Free

Individual users exploring diagramming

Full comparison
VSDraw.io
Custom

Individual users and small teams

Full comparison

All Microsoft Visio alternatives & migration guides

What Companies Actually Pay for Microsoft Visio

The median Microsoft Visio buyer pays $274/year based on 25 verified purchase transactions.

What companies actually pay $274/yr Median across 25 community cost mentions Thin data
Review scores
TrustRadius 8out of 10 (10)
Third-party review aggregates, as of Jul 2026
Top pricing complaints
No Mac desktop version — Mac users are web-only regardless of planArrow/connector tool is finicky and doesn't always follow intended directionPlan 1 missing key features like ruler, layers, grids, and advanced stencilsCloud and specialized icons are difficult to locate
Source: Community cost mentions (Reddit, Hacker News) — aggregated from 25 distinct user reports. Indicative only — not contract-grade data.

Microsoft Visio Year 1 Total Cost by Company Size

Real deployment costs including licenses, implementation, training, and admin — not just the sticker price.

Free Basic Diagramming $0 Year 1 total
included with Microsoft 365 commercial plans
Total $0

Basic Visio functionality included with commercial Microsoft 365 plans for simple diagrams and flowcharts with web app access and real-time collaboration.

Visio Plan 1 (Web Only) $5 Year 1 total

Web-based diagramming with thousands of shapes, cross-functional flowcharts, network diagrams, mind maps, organization charts, and Power BI integration. Includes 2GB OneDrive storage. Annual subscription required.

Visio Plan 2 (Full Featured) $15 Year 1 total

Complete Visio experience with both web and desktop apps (up to 5 PCs), 250,000+ shapes, offline support, advanced BPMN 2.0, floor plans, electrical diagrams, two-way data sync, Power Automate/Word/Excel/PowerPoint integrations, and AutoCAD support. Annual subscription required.

Visio Standard 2024 (One-Time) $309 Year 1 total

Perpetual license with professional templates, shapes, icons, and touch-enabled drawing. One-time purchase with no recurring fees, but no automatic updates to future versions.

Visio Professional 2024 (One-Time) $579 Year 1 total

Perpetual license with all Standard features plus industry standards support (BPMN 2.0, IEEE, UML 2.5), Azure/Kubernetes shapes, and live data connectivity from multiple sources. One-time purchase with no recurring fees.

Solo Professional — Plan 2 Monthly $15 Year 1 total
$180/year
Total $15

Individual user requiring the full Windows desktop app for network diagrams, P&ID, or detailed technical process flows.

Small Team (10 users) — Web-Only Plan 1 $600 Year 1 total
$5/user/month × 10 users × 12 months
Total $600

10-person team using Visio for business process and flowchart diagramming via browser, with no need for the desktop application.

One-Time Purchase — Visio Standard 2024 $309 Year 1 total
perpetual
Total $309

Individual or small team preferring a perpetual license without ongoing subscription fees, accepting the standard feature set without future update entitlement.

How Microsoft Visio Pricing Compares

Software Starting Price Top Price
Microsoft Visio Free $15/month
Cacoo Free $6/month
Creately Free $149/month
Draw.io Custom Custom
Excalidraw Free $6/month
FigJam Free $5/month

Detailed pricing comparisons:

Browse all Diagramming Tools pricing →

5 Microsoft Visio Hidden Costs Beyond the List Price

Beyond the listed price, Microsoft Visio has at least 5 documented hidden costs that can significantly increase total cost of ownership.

Watch for 5 hidden costs
  • Visio Not Included in Standard Microsoft 365 $5-$15/user/month
    high 3 sources
    Reddit "Visio is expensive to provide to everyone as it's not part of the O365 bundle."
    Reddit "Some things are billed independently, outside of the contract, such as Visio and Project licenses, server hosting, VoIP and server backups."
    Reddit "I just wish there was an option with office 365 to somehow bundle in Visio. On my pro plus subscription I would gladly trade access and publisher for Visio."
  • Desktop App Locked Behind Plan 2 $10/user/month
    medium 2 sources
    Reddit "Visio Online is included with A3, which is not the local version. You'll need "Visio Plan 2" to activate the desktop app."
    Reddit "It sounds like your IT department got the cheaper/gimped version of Visio. Only "Plan 2" comes with "support for ruler, layers, and grids on canvas​" among other options like most of the useful shapes/templates."
  • Advanced Templates and Stencils Require Plan 2 $10/user/month
    medium 2 sources
    Reddit "I've used Visio for this in the past but I think it's only the Professional editions include the Process Engineering stencil with the P&ID shapes. Microsoft's site suggests there is a 'Plan 2' for Visio Online that is the equivalent"
    Reddit "It sounds like your IT department got the cheaper/gimped version of Visio. Only "Plan 2" comes with "support for ruler, layers, and grids on canvas​" among other options like most of the useful shapes/templates."
  • No Mac Desktop Version 10-20% of license costs
    medium 1 source
    TrustRadius "Pros: Integrates well with Office apps Cons: Have a Mac version"
  • Arbitrary Pricing Tier Feature Reorganizations 5-15% of license costs
    low 1 source
    Reddit "forcing monthly subscriptions, arbitrary pricing tier feature lists that change every few months, and their practice of allowing any company to act as a "license auditor" and try and coerce you into giving them proprietary data."
Tip

Ask your Microsoft Visio sales rep about these costs upfront. Getting them in writing before signing can save you from surprise charges later.

Full hidden costs breakdown →

Intelligence sourced from 2 independent sources
Reddit User discussions TrustRadius Enterprise reviews
Key claims include inline source attribution. Data verified against multiple independent sources. 19 source citations total.

Microsoft Visio Contract Terms

Microsoft Visio contracts do not auto-renew. Changes require advance notice. These terms are sourced from verified buyer experiences.

Contract Terms
Auto-Renewal No
Mid-Term Downgrade Not allowed
Payment Terms Monthly billing available through CSP partners; perpetual one-time purchase available for Visio Standard 2024 ($309.99) and Visio Professional 2024 ($579.99)
Price Escalation No published schedule; users report periodic tier feature reorganizations that can effectively force upgrades
Based on 2 verified sources

How to Negotiate Microsoft Visio Pricing

Microsoft Visio contracts are negotiable. These 7 tactics are sourced from real buyer experiences and procurement specialists.

Negotiation Playbook 7 tactics
Use TechSoup for Nonprofits high success

Registered nonprofits can access donated or deeply discounted Visio licenses through TechSoup, which offers substantially lower pricing than Microsoft's standard nonprofit rates. Eligibility criteria are stricter than Microsoft's own nonprofit program, but the savings are significantly larger.

Reddit/sysadmin (2021): 'Non-profit pricing and TechSoup are not the same If I recall. TechSoup is donated licenses and are much less than non profit but there is more strict qualifications'
Use the Plan 2 Free Trial to Determine Actual Tier Needs high success

Visio Plan 2 offers a one-month free trial. Use this period to assess whether desktop app features are genuinely needed before committing. If the web-only Plan 1 ($5/user/month) suffices for your workflows, you save $10/user/month.

Reddit/ChemicalEngineering (2022): 'The 1st month free trial of Visio Plan 2 looks like it includes the PID templates. Maybe you could stand the $15/month fee for a few months if you needed more?'
License Only Power Users Who Actually Create Diagrams high success

Since Visio is not bundled with standard M365, many organizations over-license by deploying it broadly. Scope licenses only to users who actively author diagrams; viewers can often use the free web rendering or shared SharePoint/Teams access without a paid seat.

Reddit/msp (2023): 'Some things are billed independently, outside of the contract, such as Visio and Project licenses... Really easy for the sales team, really easy for the clients to understand.'
Check Existing Education Licensing Before Buying high success

Microsoft 365 A3 educational licenses include the Visio web app at no additional cost. Academic institutions should verify whether their A3 licensing already covers Visio web access before purchasing separate Visio plans.

Reddit/Office365 (2024): 'Visio Online is included with A3, which is not the local version. You\'ll need "Visio Plan 2" to activate the desktop app.'
Evaluate Free Alternatives Before Committing high success

Draw.io (diagrams.net) and yEd are frequently cited as capable free alternatives for many Visio use cases. Auditing actual diagram complexity needs before purchasing can identify whether only a subset of users genuinely require paid Visio capabilities.

Reddit/engineering (2022): 'The best I\'ve found when desperately searching for a Visio replacement have been Draw.io and yEd.'
Purchase Through CSP Partners medium success

Buying Visio licenses through a Microsoft Cloud Solution Provider (CSP) partner typically results in pricing slightly below Microsoft's standard list price. Shop multiple CSP partners and compare quotes — the per-user savings may be small but add up for larger teams.

Reddit/sysadmin (2018): 'all the quotes you got are a couple dollars cheaper than the standard \'suggested\' pricing from MS (e.g Visio P2 is $15 usually)'
Consider Perpetual License for Long-Term Single-User Needs medium success

Visio Standard 2024 ($309.99 one-time) breaks even against Visio Plan 2 ($15/month = $180/year) in under two years. For a single user with stable long-term needs, the perpetual license is more cost-effective — though it foregoes future feature updates included in the subscription.

Current tier data (Visio Standard 2024: $309.99; Visio Plan 2: $15/user/month)
High success Medium Low / difficult

Full negotiation guide →

Microsoft Visio Pricing FAQ

01 Can I use Visio for free?

Visio in Microsoft 365 is included with Microsoft 365 subscriptions at no additional cost. For standalone access without a Microsoft 365 subscription, Visio Plan 1 starts at $5/month or you can purchase a one-time perpetual license: Visio Standard 2024 for $309.99 or Visio Professional 2024 for $579.99.

02 How does Visio handle collaboration compared to tools like Miro?

Visio is less suited for real-time collaboration compared to modern tools like Miro or Lucid. Users report it works better for producing professional deliverables that can be shared via email, but collaboration features are limited. The online version allows diagram updates that stay synced, but it lacks the infinity board and simultaneous editing capabilities of competitors.

03 Can I convert Visio diagrams to PDF?

Yes, Visio supports PDF creation for sharing with non-Visio users. However, users report that converting to PDF sometimes cuts off key pieces of the diagram, so it's important to verify the exported PDF matches the original.

04 What's the difference between subscription and perpetual licenses?

Visio Plan 1 ($5/month) and Visio Plan 2 ($15/month) are subscription-based with ongoing updates. Visio Standard 2024 ($309.99) and Visio Professional 2024 ($579.99) are one-time perpetual licenses with no recurring fees, but updates require purchasing a new version.

05 Is Visio included with my Microsoft 365 subscription?

Not with most plans. The free 'Visio in Microsoft 365' web app is included in select Microsoft 365 plans such as M365 A3 for education, but it is not bundled with standard M365 Business Basic, Standard, or Premium plans. Visio Plan 1 ($5/user/month) and Visio Plan 2 ($15/user/month) are separate paid add-ons.

06 What is the difference between Visio Plan 1 and Visio Plan 2?

Visio Plan 1 ($5/user/month) provides web-browser-only access with basic shapes and templates. Visio Plan 2 ($15/user/month) adds the full Windows desktop application, ruler and grid support, advanced shape libraries including Process Engineering and P&ID stencils, and additional collaboration features.

07 Does Visio work on Mac?

The Visio desktop application is Windows-only. Mac users can only access Visio through the web browser version (visio.office.com), which is available on the free 'Visio in Microsoft 365' tier or any paid plan. The full-featured desktop application is not available on macOS.

08 Is there a free version of Visio?

Yes. 'Visio in Microsoft 365' is a browser-based free tier included with qualifying Microsoft 365 plans. It covers basic diagramming at no additional cost but does not include the Windows desktop app or advanced stencil sets. Users who need the desktop app or professional templates require Visio Plan 1 ($5/user/month) or Plan 2 ($15/user/month).

09 Is it better to buy Visio Standard 2024 or subscribe to Plan 2?

Visio Standard 2024 is a one-time $309.99 purchase versus Visio Plan 2 at $15/user/month ($180/year). For a single user, the perpetual license breaks even in under two years. However, the subscription includes the latest updates and web access. Visio Professional 2024 ($579.99 perpetual) offers a broader feature set than Standard and is the perpetual equivalent of Plan 2.

10 Can I get Visio cheaper as a nonprofit?

Yes. Registered nonprofits can access heavily discounted or donated Visio licenses through TechSoup, which offers lower pricing than Microsoft's standard nonprofit rates. TechSoup eligibility criteria are stricter, but the savings are substantial. Microsoft's own nonprofit pricing is a separate, less discounted option.

Is this pricing incorrect? — we'll verify and update it.