Notion vs Smartsheet
Project Management pricing comparison · 2026
Notion pricing ranges from $0–$18/user/month, while Smartsheet ranges from $7–$100/user/month. Notion is typically 60% more affordable, though your actual cost depends on tier and team size.
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Notion and Smartsheet both operate in the project management category. This page compares their list pricing.
Plan-by-Plan Pricing
| Plan | Notion | Smartsheet |
|---|---|---|
| Free | Free /member/month | $9 /user/month |
| Plus | $12 /member/month | $32 /user/month |
| Business | $18 /member/month | Custom |
| Enterprise | Custom | — |
Cost at Scale
Total cost of ownership — licenses, implementation, and hidden costs included.
Notion
3 scenarios$600 Year 1 ($600 subscription: 5 users × $10/user/mo × 12 mo)
5-Person Startup (Plus)
$6,000 Year 1 ($6,000 subscription: 25 users × $20/user/mo × 12 mo)
25-Person Company (Business)
$300,000 Year 1 ($240,000 licenses + $40,000 implementation + $20,000 training)
100-Person Organization (Enterprise)
Smartsheet
6 scenarios$9/month
Starter Setup
$32/month
Growing Business
Custom pricing — typically negotiated annually, contact sales for quote
Enterprise (100+ users)
Market Intelligence
Notion
- Median annual cost
- $2,400
- Average negotiated discount
- 18%
- Based on
- 120 deals
Smartsheet
- Median annual cost
- $297
- Based on
- 35 deals
Contract Terms
| Term | Notion | Smartsheet |
|---|---|---|
| Auto-renewal | Yes | Yes |
| Cancellation | 3 days for billing error refunds | 30 days before renewal for customers; 45 days notice from Smartsheet for price increases |
| Minimum commitment | Annual plans common | 1 year for Business and Enterprise plans; annual contracts required for premium features |
| Price escalation | No published schedule but users report continuous cost increases | No published schedule but users report mid-contract price increases following private equity acquisition. New pricing model forced on all customers in 2024-2025 regardless of existing contract terms. |
| Can downgrade | No | Yes |