Todoist Pricing 2026
Complete pricing guide with plans, hidden costs, and negotiation tips
Todoist pricing varies by team size and features, ranging from $0 to $8 per user/month in 2026. Your actual cost depends on the tier you choose, contract length, and negotiated discounts.
Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.
- Free tier: Yes
- Billing: Monthly and annual (save 15-20%)
- Hidden costs: Add ~35% for implementation, support, and training
Todoist offers 3 pricing tiers: Beginner (Free), Pro, Business. Standard paid plans include Beginner (Free) at $0/undefined, Pro at $5/undefined, Business at $8/undefined. The Pro plan is individuals managing complex projects.
Compared to other project management software, Todoist is positioned at the budget-friendly price point.
Todoist is a task management app focused on simplicity and personal productivity. With over 30 million users, it is known for natural language input and cross-platform availability on virtually every device.
Todoist Beginner is free with 5 projects and 5 collaborators per project. Pro costs $4/month annually ($48/year) with 300 projects and calendar layout. Business costs $6/month annually ($72/year) for teams with up to 500 team projects and 1,000 members.
All Todoist Plans & Pricing
| Plan | Monthly | Annual | Best For |
|---|---|---|---|
| Beginner (Free) | Free | Free 0 | Individual users starting out |
| Pro | $5 / | $48 / | Individuals managing complex projects |
| Business | $8 / | $72 / | Teams and organizations |
View all features by plan
Beginner (Free)
- 5 personal projects
- Smart quick add
- Task reminders
- Flexible list & board layouts
- 3 filter views
- 1 week activity history
- Email, calendar integrations
Pro
- 300 personal projects
- Calendar layout
- Task duration
- Custom task reminders
- 150 filter views
- Unlimited activity history
- Task Assist
- Deadlines
Business
- Shared team workspace
- Up to 500 team projects
- Calendar layout for team projects
- Granular team activity logs
- Shared templates
- 1000 team members & guests
- Team roles & permissions
- Centralized billing
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Frequently Asked Questions
01 How much does Todoist cost?
Todoist Beginner is free with 5 projects. Pro costs $4/month annually ($48/year) or $5/month. Business costs $6/month annually ($72/year) or $8/month per user.
02 What are Todoist free plan features in 2026?
Todoist Beginner (free) includes 5 personal projects, 5 collaborators per project, smart quick add, basic reminders, list & board layouts, 3 filter views, 1 week activity history, and email/calendar integrations.
03 Does Todoist have a free plan?
Yes, Todoist Beginner is free forever with 5 personal projects, 5 collaborators per project, 3 filter views, and 1 week activity history. It's sufficient for basic personal task management.
04 What hidden costs should I expect?
The 5-project limit on free is restrictive for power users. Activity history is only 1 week (vs unlimited on Pro). Calendar layout, task duration, and custom reminders all require Pro.
05 Can I negotiate Todoist pricing?
Todoist offers education discounts (50% off Pro) and nonprofit discounts. Volume pricing is available for large teams on Business plan.
06 Is annual billing cheaper?
Yes, annual billing saves 20% on Pro ($4 vs $5/month) and 25% on Business ($6 vs $8/month).
07 Todoist vs Asana: Which is cheaper?
Todoist is significantly cheaper. Todoist Pro ($4/month annually) costs less than half of Asana Starter ($10.99/month) with similar individual task management features.
08 What is included in Todoist Pro?
Pro includes 300 projects, 25 collaborators per project, calendar layout, task duration, custom reminders, 150 filters, unlimited activity history, Task Assist AI, and deadlines.
09 Does Todoist offer startup discounts?
Todoist offers education discounts for students and teachers (50% off Pro). Contact sales for startup or volume pricing inquiries on Business plan.