When I Work Pricing 2026
Complete pricing guide with plans, hidden costs, and cost analysis
When I Work costs $2.50/month for Essentials (Single Location). Plans range from $2.50 to $5/month.
When I Work costs $2.50 to $5 per month as of March 2026, with 2 plans available. Plans: Essentials (Single Location) at $2.5/month, and Multiple Locations at $5/month. Pricing depends on your chosen tier, contract length, and negotiated discounts.
Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.
- Free tier: No free tier available
When I Work offers 2 pricing tiers: Essentials (Single Location), Multiple Locations. Paid plans include Essentials (Single Location) at $2.5/undefined, Multiple Locations at $5/undefined. The Multiple Locations plan is businesses with multiple locations.
Compared to other employee scheduling software, When I Work is positioned at the budget-friendly price point.
- Median contract: $60/yr from 0 purchases
- Average negotiated discount: 92%
- 4 documented hidden costs beyond list price
How much does When I Work cost?
When I Work Pricing Overview
When I Work has 2 pricing plans ranging from $2.50 to $5/month. The Essentials (Single Location) plan costs $2.50/month, best for single location businesses. The Multiple Locations plan costs $5/month, best for businesses with multiple locations.
The median When I Work customer pays $60/year, with an average 92% discount available through negotiation.
There are at least 4 documented hidden costs beyond When I Work's list price, including implementation, training, and add-on fees.
This pricing was last verified in February 4, 2026 from 1 independent sources.
When I Work pricing starts at $2.50/user/month for the Essentials (Single Location) plan. For businesses managing multiple locations, the Multiple Locations plan costs $5.00/user/month. Pricing is billed per active user on a monthly basis.
How When I Work Pricing Compares
Compare When I Work pricing against top alternatives in Employee Scheduling.
All When I Work Plans & Pricing
| Plan | Monthly | Annual | Best For |
|---|---|---|---|
| Essentials (Single Location) | $2.5 / | $2.5 /year | Single location businesses |
| Multiple Locations | $5 / | $5 /year | Businesses with multiple locations |
View all features by plan
Essentials (Single Location)
- Up to 3 administrators
- Unlimited users
- Team messaging
- Time off management
- Availability management
- Standard scheduling
Multiple Locations
- All Essentials features
- Advanced scheduling tools
- Custom role permissions
- Labor sharing
- Custom shift reports
- Advanced scheduling rules
- Unlimited locations
Compare When I Work vs Alternatives
Before committing to When I Work, compare pricing with these 3 alternatives in the same category.
What Companies Actually Pay for When I Work
The median When I Work buyer pays $60/year based on 0 verified purchase transactions, with an average 92% savings through negotiation.
with negotiation
How When I Work Pricing Compares
When I Work Pricing FAQ
01 How much does When I Work cost?
Pricing varies by plan. Check the official pricing page for current rates.
02 Does When I Work have a free tier?
Check the pricing section above for free tier availability.
03 What are the main features of When I Work?
Key features include the items listed in the pricing tiers above.
04 Is When I Work worth the price?
Value depends on your specific needs and use case. Compare features across plans.
05 Can employees request time off and trade shifts through When I Work?
Yes, When I Work allows employees to request time off, set their availability, and trade shifts through the mobile app. The platform includes a chat system that connects all employees, allowing them to plan shifts, exchange them, and coordinate schedules without sharing personal phone numbers.
06 Does When I Work integrate with payroll systems?
When I Work integrates with payroll systems like Square. The integration allows work hours and scheduling data to automatically transfer to your payroll system. Even without direct integration, the platform provides payroll reports that make it easy to transfer information manually.
07 How does When I Work handle schedule notifications?
When I Work sends instant notifications to employees' mobile phones whenever schedule changes are made. Employees receive alerts about their working hours, shift changes, and other schedule updates in real-time through the iOS and Android apps.
Is this pricing incorrect? — we verify and update within 24 hours.