Quick Answer
Last verified:

When I Work pricing varies by team size and features, ranging from $2.5 to $5 per month in 2026. Your actual cost depends on the tier you choose, contract length, and negotiated discounts.

Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.

  • Free tier: No free tier available
  • Billing: Monthly and annual (save 15-20%)
  • Hidden costs: Add ~35% for implementation, support, and training

When I Work offers 2 pricing tiers: Essentials (Single Location), Multiple Locations. Standard paid plans include Essentials (Single Location) at $2.5/undefined, Multiple Locations at $5/undefined. The Multiple Locations plan is businesses with multiple locations.

Compared to other employee scheduling software, When I Work is positioned at the budget-friendly price point.

Last verified: February 2026 | Sources: 1 pricing pages and reviews

All When I Work Plans & Pricing

Plan Monthly Annual Best For
Essentials (Single Location) $2.5 / $30 / Single location businesses
Multiple Locations $5 / $60 / Businesses with multiple locations
View all features by plan

Essentials (Single Location)

  • Up to 3 administrators
  • Unlimited users
  • Team messaging
  • Time off management
  • Availability management
  • Standard scheduling

Multiple Locations

  • All Essentials features
  • Advanced scheduling tools
  • Custom role permissions
  • Labor sharing
  • Custom shift reports
  • Advanced scheduling rules
  • Unlimited locations

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Hidden Costs to Budget For

Watch for 4 hidden costs
  • Optional add-ons available for all plans (specific pricing not disclosed)
  • Higher costs for multi-location businesses
  • Costs increase with number of employees
  • Advanced features only available in paid versions
Tip

Ask your When I Work sales rep about these costs upfront. Getting them in writing before signing can save you from surprise charges later.

Full hidden costs breakdown →

Frequently Asked Questions

01 How much does When I Work cost?

Pricing varies by plan. Check the official pricing page for current rates.

02 Does When I Work have a free tier?

Check the pricing section above for free tier availability.

03 What are the main features of When I Work?

Key features include the items listed in the pricing tiers above.

04 Is When I Work worth the price?

Value depends on your specific needs and use case. Compare features across plans.