Expensify vs Shoeboxed
Expense Management pricing comparison · 2026
Expensify has a free plan, then $5–$9/user/mo, while Shoeboxed costs $9–$179/mo. Expensify is typically 87% more affordable, though your actual cost depends on tier and team size.
Expensify
Expensify pricing starts at $0/month for the Free plan with basic receipt scanning, paymen
verified 16d ago
$297
$789
Shoeboxed
Shoeboxed pricing starts at $9/month for the Starter plan with 30 digital scans and basic
verified 7d ago
$297
$789
Recorded annual contract medians
Shoeboxed
median is
$492
less than
Expensify
· different customer contracts; not a quote
Cheapest
$297
Spread
62%
Estimated license cost
at 25 seats
List price × seats. Click a tier below to lock it.
Control
$2.7K/yr
year 1 license · $9/seat
Pro
$348/yr
year 1 license · flat plan price
What buyers actually pay
median, annual
Vendr deal-flow data. The real benchmark, not list price.
Median annual
$789/yr
Vendr · n=34
↓ Lowest median
Median annual
$297/yr
Vendr · n=0 · limited data
REF · 01
Sources & confidence
Every dollar amount and contract clause below traces back to a sourced fact. We don't manufacture composite scores.
Where this data comes from
Vendr · TrustRadius · Reddit · BBB · official docs
Sources
14 sourced facts
9 hidden-cost · 3 contract · Vendr median · 1 review platform
Last verified
2w ago
Confidence
Medium confidence
Sources
5 sourced facts
3 hidden-cost · 1 contract · Vendr median
Last verified
1w ago
Confidence
Medium confidence
REF · 02
Plans at a glance
Every tier per product. Lock one to drive the cost row above and reveal a tier-specific outbound CTA.
Tier ladder
Click a tier to lock the cost row to it. Locking surfaces a tier-specific Visit CTA.
REF · 05
What users say
Aggregated, with sample sizes. We use whichever review platform has data.
User reviews
TrustRadius · Trustpilot · G2
Decide
Get a quote from each vendor
Each link opens the vendor's pricing page in a new tab.
Visit Shoeboxed pricing
Affiliate partner — does not affect ranking.
License cost is computed from publicly listed plans (real math, list price × seats).
Median annual cost is from Vendr's deal flow when available — see source badges.
Hidden costs and contract terms each cite their own sources. We do not invent composite scores.
VS
Expensify and Shoeboxed both operate in the expense management category. This page compares their list pricing.
Plan-by-Plan Pricing
| Plan | Expensify | Shoeboxed |
|---|---|---|
| Submit | Free /user/month | $9 /month |
| Free | Free /month | $29 /month |
| Collect | $5 /user/month | $79 /month |
| Control | $9 /user/month | $179 /month |
Cost at Scale
Total cost of ownership — licenses, implementation, and hidden costs included.
Expensify
5 scenarios$50/month (10 users × $5/user)
Small Business with 10 Employees
$450/month (50 users × $9/user with Expensify Card)
Mid-Size Company with 50 Employees
$1,800/month (200 users × $9/user)
Enterprise with 200 Employees
vs $3,600/month without card
Shoeboxed
6 scenarios$97/year ($8.08/month)
Freelancer with Light Receipt Volume
$297/year ($24.75/month)
Small Business with 3 Users
$1,997/year ($166.42/month)
Growing Company with Heavy Paper Receipts
Market Intelligence
Expensify
- Median annual cost
- $789
- Based on
- 34 deals
Shoeboxed
- Median annual cost
- $297
Contract Terms
| Term | Expensify | Shoeboxed |
|---|---|---|
| Auto-renewal | Yes | — |
| Cancellation | — | — |
| Minimum commitment | Annual subscription available; month-to-month also available at higher cost | — |
| Price escalation | Users report sudden price increases communicated only through marketing emails — opting out of marketing emails means missing price increase notifications | — |
| Can downgrade | No | — |