Expensify Free Plan 2026: What's Included & What's Not
Honest breakdown of the free tier limits and features
Expensify costs Free to $9 per per user per month as of June 2026, with 3 plans available including a free tier. Plans: Free (free), Collect at $5/per user per month, and Control at $9/per user per month. Enterprise pricing is available on request. Pricing depends on your chosen tier, contract length, and negotiated discounts.
Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.
- Free tier: Yes
Expensify offers 3 pricing tiers: Free, Collect, Control. A free plan is available. Paid plans include Collect at $5/user/month. The Collect plan is small businesses that need expense, travel, and chat features.
Yes, Expensify offers a forever free plan as of June 2026. The free tier includes 4 features with limits on usage. Paid plans start at $5/user/month (Collect). Pricing verified from 2 sources by CostBench.
Expensify's free plan is available indefinitely with no time limit.
What's Included in the Free Plan
- SmartScan receipts
- Send and receive money
- Chat with coworkers
- Unlimited SmartScans for individuals
What's NOT Included (Paid Only)
- Receipt scanning
- Reimbursements
- Corporate card management
- Expense and travel approvals
- Travel booking and rules
- QuickBooks/Xero integrations
- Chat on expenses, reports, and rooms
- AI and human support
You'll Need to Upgrade When...
- You exceed the user limit
- You need features like Receipt scanning or Reimbursements
- You require premium support or SLA guarantees
- You need to remove branding or watermarks
- You need advanced integrations or API access
Hidden Restrictions on Free Plan
- Expensify branding may appear on your content or communications
- Support is limited to community forums or email with longer response times
- Export options may be restricted or include watermarks
- API access is typically limited or not available
- Advanced reporting and analytics require paid plans
Free vs Paid: Which Do You Need?
Free Plan is Enough If...
- You're an individual or very small team
- You need only basic features
- You don't mind usage limits
- Branding on output is acceptable
- Community support is sufficient
You Need Paid If...
- Your team is growing beyond limits
- You need advanced features
- Professional branding is required
- You need priority support
- Integrations/API access is critical
Free vs Collect Plan Comparison
| Free $0 | Collect $5/user/month | |
|---|---|---|
| Features | 4 included | 8+ included |
| Support | Community/Email | Priority Support |
| Branding | Expensify branding | Your branding |
| Best For | Individuals using New Expensify for basic receipt scanning, payments, and chat | Small businesses that need expense, travel, and chat features |
Frequently Asked Questions
01 Is Expensify free?
Yes, Expensify offers a forever free plan with 4 core features included. However, there are limits on users and features that may require upgrading.
02 What's included in Expensify's free plan?
Expensify's free plan includes: SmartScan receipts, Send and receive money, Chat with coworkers, Unlimited SmartScans for individuals. Key limits include basic usage caps.
03 What's NOT included in Expensify's free plan?
The free plan excludes: Receipt scanning, Reimbursements, Corporate card management, Expense and travel approvals, Travel booking and rules. You'll also have Expensify branding and limited support options.
04 When should I upgrade from Expensify's free plan?
Consider upgrading when: you hit user or storage limits, need features like Receipt scanning or Reimbursements, require premium support, or want to remove branding. The cheapest paid plan starts at $5/user/month.
05 Is Expensify's free plan really free forever?
Yes, Expensify's free plan is available indefinitely with no time limit. However, feature and usage limits may restrict what you can do without upgrading to a paid plan.