Fathom Pricing 2026
Complete pricing guide with plans, hidden costs, and negotiation tips
Fathom pricing varies by team size and features, ranging from $0 to $29 per user/month in 2026. Your actual cost depends on the tier you choose, contract length, and negotiated discounts.
Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.
- Free tier: Yes
- Billing: Monthly and annual (save 15-20%)
- Hidden costs: Add ~35% for implementation, support, and training
Fathom offers 4 pricing tiers: Free, Premium, Team, Business. Standard paid plans include Free at $0/free forever, Premium at $20/user/month, Team at $18/user/month (minimum 2 users). The Premium plan is individual professionals with frequent meetings.
Compared to other ai meeting assistants software, Fathom is positioned at the budget-friendly price point.
Fathom is an AI meeting assistant that records, transcribes, and summarizes meetings across Zoom, Google Meet, and Microsoft Teams. Founded in 2020, Fathom has gained popularity for its generous free tier and focus on privacy, with a 'free forever' model that includes unlimited recording and storage.
Fathom pricing ranges from $0 (free plan) to $28/user/month for the Business tier with annual billing saving 22%+. The free plan includes unlimited recordings but limits premium AI features to 5 calls per month. Premium starts at $20/month ($15 annually), Team at $18/month ($14 annually) for 2+ users, and Business at $28/month ($22 annually) with advanced CRM integration and coaching analytics.
Fathom competes with Otter.ai, Fireflies.ai, and Grain, positioning itself as the most generous free option with unlimited recording and transcription. Paid plans unlock unlimited AI summaries, action items, team collaboration, and CRM field sync for sales teams.
All Fathom Plans & Pricing
| Plan | Monthly | Annual | Best For |
|---|---|---|---|
| Free aiSummaries: 5 per monthadvancedFeatures: Limited to 5 calls/month | Free | Free 0 | Individual users with occasional meeting needs |
| Premium | $20 /user/month | $15 /user/monthSave 25% | Individual professionals with frequent meetings |
| Team minimumUsers: 2 users required | $18 /user/month (minimum 2 users) | $14 /user/month (minimum 2 users)Save 22% | Small to mid-sized teams needing collaboration |
| Business minimumUsers: 2 users required | $28 /user/month (minimum 2 users) | $22 /user/month (minimum 2 users)Save 21% | Sales teams and enterprises needing advanced CRM integration and coaching |
View all features by plan
Free
- Unlimited recordings & transcription
- Instant AI summaries (5 per month)
- Unlimited clips & playlists
- Basic integrations (Slack, HubSpot, Salesforce)
- Works with Zoom, Google Meet, Microsoft Teams
- Unlimited storage
- Searchable transcripts
Premium
- Unlimited AI-generated summaries
- Advanced AI action items
- AI follow-up email drafts
- Ask Fathom conversational assistant
- Customizable AI bot
- Custom summary templates
- Asana integration for action items
- Priority support
Team
- All Premium features
- Global search across team's shared calls
- Team playlists of meeting highlights
- Collaboration tools (comments, folders)
- Keyword alerts for team
- Custom vocabulary & transcription dictionary
- Single Sign-On (SSO)
- Team analytics
Business
- All Team features
- CRM field sync (deep HubSpot integration)
- Deal View with cross-call insights
- Coaching metrics & AI scorecards
- Custom data retention policies
- Advanced security controls
- Professional services available
- Priority enterprise support
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Frequently Asked Questions
01 How much does Fathom cost?
Fathom offers a free plan with unlimited recordings but only 5 AI summaries per month. Paid plans range from $15-20/user/month (Premium with annual billing) to $22-28/user/month (Business with annual billing). Team and Business plans require a minimum of 2 users. Annual billing saves 22%+ compared to monthly billing.
02 Does Fathom have a free plan?
Yes, Fathom's free plan is free forever and includes unlimited recording, transcription, and storage across Zoom, Google Meet, and Microsoft Teams. However, premium AI features like action items and custom summaries are limited to just 5 calls per month. After 5 calls, only basic chronological transcripts are available.
03 What's the difference between Free and Premium Fathom?
Free includes unlimited recordings but limits AI summaries to 5 per month. Premium ($20/month or $15/month annually) unlocks unlimited AI summaries, action items, AI follow-up drafts, Ask Fathom conversational assistant, custom templates, and Asana integration. Premium is essential for anyone with more than 5 important meetings monthly.
04 Is annual billing cheaper for Fathom?
Yes, Fathom offers 22%+ savings with annual billing. Premium drops from $20/month to approximately $15/month annually. Team drops from $18/month to $14/month annually. Business drops from $28/month to $22/month annually. All paid plans come with a 90-day satisfaction guarantee.
05 What's included in Fathom's Team plan?
Team plan ($18/month or $14/month annually, minimum 2 users) includes all Premium features plus: global search across team's shared calls, team playlists, collaboration tools (comments, folders), keyword alerts, custom vocabulary for your company's terminology, and Single Sign-On (SSO). Ideal for teams needing shared meeting insights.
06 When do I need Fathom Business vs Team?
Upgrade to Business ($28/user/month or $22 annually) if you need: CRM field sync for automatically updating HubSpot/Salesforce with call data, Deal View summarizing insights across multiple calls, coaching metrics and AI scorecards for sales team performance, or custom data retention policies for compliance. Team plan ($18/user/month) is sufficient for collaboration without CRM integration.
07 Does Fathom work with Zoom, Google Meet, and Microsoft Teams?
Yes, Fathom supports all three major meeting platforms - Zoom, Google Meet, and Microsoft Teams. This works across all plans including the free tier. Fathom joins as an AI assistant bot, records, transcribes in 25+ languages, and generates summaries automatically.
08 What are the hidden costs with Fathom?
Hidden costs include: Free plan limited to 5 AI summaries/month forcing upgrades for regular users, Team/Business plans require minimum 2 users (cannot buy for just 1 person), CRM field sync only on Business tier ($28/user/month - a $10/month jump from Team), professional services priced separately, and potential integration costs requiring Zapier for advanced workflows.
09 Can I negotiate Fathom pricing?
Fathom pricing is relatively standardized with transparent online pricing. However, for larger teams (20+ users) or annual contracts, contact their sales team for volume discounts. Nonprofits can get 10 free Team or Business seats for qualified organizations. The 90-day satisfaction guarantee on annual plans provides risk mitigation.
10 Fathom vs Otter.ai: Which is cheaper?
Fathom's free plan is more generous than Otter.ai - Fathom offers unlimited recordings while Otter limits to 300 minutes/month (5 hours). For paid plans: Fathom Premium costs $20/month ($15 annually) vs Otter Pro at $16.99/month ($10 annually for annual). Fathom Team ($18/month) vs Otter Business ($30/user/month). Fathom typically offers better value for unlimited recording needs.
11 Fathom vs Fireflies.ai: Which has better pricing?
Fathom offers unlimited recordings on the free plan while Fireflies limits to 800 minutes per seat. For paid tiers: Fathom Premium at $20/month ($15 annually) vs Fireflies Pro at $18/month ($10 annually). Fathom Team at $18/user/month vs Fireflies Business at $29/user/month. Fathom's free tier is superior, but Fireflies Pro offers more features at a lower annual price point.
12 Does Fathom offer nonprofit discounts?
Yes, Fathom offers 10 free Team or Business seats for qualified nonprofit organizations. This is a significant savings of $180-280/month for eligible nonprofits. Contact their sales team to verify nonprofit status and claim the discount.
13 What's the minimum team size for Fathom Team and Business plans?
Both Team and Business plans require a minimum of 2 users. You cannot purchase these plans for a single user - individual users should use Premium ($20/month or $15 annually). For 2-person teams, Team plan costs $36/month ($28 annually) and Business costs $56/month ($44 annually) minimum.
14 How much does Fathom cost for a 10-person team?
For a 10-person team: Team plan costs $180/month ($140/month with annual billing). Business plan costs $280/month ($220/month annually). Over a year, annual billing saves $480 on Team and $720 on Business for a 10-person team. Choose Team if you need collaboration; upgrade to Business if you require CRM field sync and coaching metrics.
15 Does Fathom have usage limits on paid plans?
No, all paid plans (Premium, Team, Business) include unlimited recordings, transcriptions, AI summaries, and storage. Only the free plan limits premium AI features to 5 calls per month. This makes Fathom predictable for budgeting compared to per-minute pricing models from competitors.