Microsoft Planner Pricing Calculator 2026
Estimate your total cost including hidden fees
The Microsoft Planner calculator estimates the cost of your selected plan. Change the team size where pricing is per person, choose an available billing period, and add reported extras that apply to your contract.
Enter your requirements below to see the recurring cost and first-year total. Unverified extras are excluded.
- Plans: 3 tiers; Free–$30/user/month
- Training and Adoption: $2.3 million, $175 per person, $350 per person, $499/month
- Data Migration: $1,000 and $5,000, $749 for 10-24 projects, $1295 for 50-99 projects, $1500, $4500
- Microsoft 365 Subscription Prerequisite: 5-15% of license costs
Reported extras may depend on your usage and contract. Confirm the final quote with Microsoft Planner.
Microsoft Planner pricing ranges from $0 to $30 per user/month as of September 2026. Microsoft Planner offers 3 pricing tiers. Reported extras are shown below. Only costs with a clear amount and billing basis can be added to the estimate. Pricing verified from 1 sources by CostBench.
Your Estimate
Cost Breakdown
Includes one-time costs (implementation, training)
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Microsoft Planner Pricing by Team Size
Here's what Microsoft Planner costs for different team sizes, based on the Planner Plan 1 plan:
| Team Size | Monthly Cost | Annual Cost |
|---|---|---|
| 5 users | $50/mo | $600/yr |
| 10 users | $100/mo | $1,200/yr |
| 25 users | $250/mo | $3,000/yr |
| 50 users | $500/mo | $6,000/yr |
| 100 users | $1,000/mo | $12,000/yr |
| 250 users | $2,500/mo | $30,000/yr |
| 500 users | $5,000/mo | $60,000/yr |
Prices based on Microsoft Planner Planner Plan 1 plan at $10/user/month. Verified August 2026.
Real-World Microsoft Planner Cost Examples
Small Team on M365 (Planner Basic)
$0$0 additional (requires existing M365 subscription)
A team already on Microsoft 365 using Planner Basic at no additional cost for kanban and list-based task management via Teams integration.
Current tier data25-Person Team on Planner Plan 1
$250$250/month ($3,000/year) for 25 users at $10/user/month
A 25-person team needing premium Planner features beyond Basic, upgrading to Planner Plan 1 at $10/user/month.
Current tier data25-Person Team on Planner and Project Plan 3
$750$750/month ($9,000/year) for 25 users at $30/user/month
A 25-person team requiring full project management capabilities including advanced features at $30/user/month.
Current tier dataTeam Needing Advanced Features (Planner Plan 1)
$3,000$3,000/year (25 users × $10/user/month × 12 months)
A 25-person team upgrading from Planner Basic to Planner Plan 1 for additional project management features.
Current tier dataAdvanced Project Management (Planner and Project Plan 3)
$30$30/user/month
Organizations needing advanced project management, portfolio management, and reporting capabilities use Planner and Project Plan 3 at $30/user/month.
Current tier dataCompare at This Team Size
Frequently Asked Questions
01 How accurate is this Microsoft Planner pricing calculator?
This calculator uses official Microsoft Planner pricing data verified as of 2026-08-08. Hidden cost estimates are based on 8 verified cost categories from real user reports. Actual costs may vary based on negotiated discounts, specific feature requirements, and implementation complexity.
02 What hidden costs should I include in my Microsoft Planner budget?
Our calculator includes 0 verified hidden cost categories for Microsoft Planner: . Toggle each to see how they affect your total cost.
03 Should I choose monthly or annual billing for Microsoft Planner?
Compare the published annual total with twelve monthly payments when both are available. An annual commitment may reduce flexibility; confirm cancellation terms and whether the quoted plan fits your needs.
04 How do I know which Microsoft Planner tier I need?
Start with your must-have features. Microsoft Planner offers 3 tiers ranging from $0 to $30/user/month. Entry tiers work for basic needs, while enterprise tiers add advanced security, customization, and support.
05 Can I negotiate Microsoft Planner pricing below calculator estimates?
Negotiated pricing depends on the vendor, plan and contract. We do not assume a discount in this estimate. See our negotiation guide for tactics.