Microsoft Planner Pricing 2026
Complete pricing guide with plans, hidden costs, and cost analysis
Microsoft Planner has a free plan. Paid plans start at $10/user/month (Planner Plan 1) and go up to $30/user/month.
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All Microsoft Planner Plans & Pricing
| Plan | Monthly | Annual | Best For |
|---|---|---|---|
| Planner Basic | Free | Free | Teams already on Microsoft 365 needing lightweight task management |
| Verified pricing · last checked May 2026 · 1 source
Get this price at Microsoft Planner →
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| What's included at Planner Basic Best for: Teams already on Microsoft 365 needing lightweight task management
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| Planner Plan 1 | $10 /user/month | $10 /user/year | Individual project managers needing Gantt and dependencies |
| Verified pricing · last checked May 2026 · 1 source
Get this price at Microsoft Planner →
| |||
| What's included at Planner Plan 1 Best for: Individual project managers needing Gantt and dependencies
| |||
| Planner and Project Plan 3 | $30 /user/month | $30 /user/year | Full project portfolio management with desktop client |
| Verified pricing · last checked May 2026 · 1 source
Get this price at Microsoft Planner →
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| What's included at Planner and Project Plan 3 Best for: Full project portfolio management with desktop client
| |||
View all features by plan (compare side-by-side)
Planner Basic
- Kanban boards
- Basic templates
- Grid, Board, Schedule, and Charts views
- View task dependencies
- Microsoft Teams integration
Planner Plan 1
- Everything in Basic
- Timeline (Gantt) view
- Task dependencies
- Project goals
- Backlogs and sprints
- Premium plan templates
- Build reports and dashboards
Planner and Project Plan 3
- Everything in Plan 1
- Task history
- Roadmaps
- Baselines and critical path
- Resources request
- Program management
- Project financials, budgeting, costing
- Advanced dependencies with lead and lag
- Project desktop
- Project Online
What does Microsoft Planner actually cost you?
Drag the slider. Pick a tier. Your projected spend updates as you go.
List price by tier (annualized, per seat)
Per-seat list price across Microsoft Planner's plans, annualized. Custom-priced tiers show a hatched bar.
Microsoft Planner costs Free to $30 per user/month as of July 2026, with 3 plans available including a free tier. Plans: Planner Basic (free), Planner Plan 1 at $10/user/month, and Planner and Project Plan 3 at $30/user/month. Pricing depends on your chosen tier, contract length, and negotiated discounts.
Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.
- Free tier: Yes
Microsoft Planner offers 3 pricing tiers: Planner Basic, Planner Plan 1, Planner and Project Plan 3. A free plan is available. Paid plans include Planner Plan 1 at $10/user/month, Planner and Project Plan 3 at $30/user/month. The Planner Plan 1 plan is individual project managers needing gantt and dependencies.
Compared to other project management software, Microsoft Planner is positioned at the budget-friendly price point.
- 8 documented hidden costs beyond list price
How much does Microsoft Planner cost?
Microsoft Planner Pricing Overview
Microsoft Planner has 3 pricing plans, including a free tier. Paid plans range from $0 to $30/user/month. The Planner Basic plan is free and is best for teams already on microsoft 365 needing lightweight task management. The Planner Plan 1 plan costs $10/user/month, best for individual project managers needing gantt and dependencies. The Planner and Project Plan 3 plan costs $30/user/month, best for full project portfolio management with desktop client.
There are at least 8 documented hidden costs beyond Microsoft Planner's list price, including implementation, training, and add-on fees.
This pricing was last verified in May 17, 2026 from 1 independent source.
Microsoft Planner pricing starts at $0 additional cost with the Planner Basic plan, which is included in Microsoft 365 subscriptions and provides kanban boards, lists, and Teams integration. For teams needing premium project management features, Planner Plan 1 runs $10/user/month. Organizations requiring full project management capabilities with advanced features can upgrade to Planner and Project Plan 3 at $30/user/month.
How Microsoft Planner Pricing Compares
Compare Microsoft Planner pricing against top alternatives in Project Management.
Compare Microsoft Planner vs Alternatives
Before committing to Microsoft Planner, compare pricing with these 3 alternatives in the same category.
What Companies Actually Pay for Microsoft Planner
Microsoft Planner Year 1 Total Cost by Company Size
Real deployment costs including licenses, implementation, training, and admin — not just the sticker price.
A team already on Microsoft 365 using Planner Basic at no additional cost for kanban and list-based task management via Teams integration.
A 25-person team needing premium Planner features beyond Basic, upgrading to Planner Plan 1 at $10/user/month.
A 25-person team requiring full project management capabilities including advanced features at $30/user/month.
A 25-person team upgrading from Planner Basic to Planner Plan 1 for additional project management features.
Organizations needing advanced project management, portfolio management, and reporting capabilities use Planner and Project Plan 3 at $30/user/month.
Current tier data
How Microsoft Planner Pricing Compares
| Software | Starting Price | Top Price |
|---|---|---|
| Microsoft Planner | Free | $30/user/month |
| Airtable | Free | $45/user/month |
| Asana | Free | $30.49/user/month |
| Basecamp | Free | $349/user/month |
| BugHerd | $50/month | $150/month |
| ClickUp | Free | $12/user/month |
Detailed pricing comparisons:
Microsoft Planner Contract Terms
Microsoft Planner contracts do not auto-renew. Changes require advance notice. These terms are sourced from verified buyer experiences.
How to Negotiate Microsoft Planner Pricing
Microsoft Planner contracts are negotiable. These 2 tactics are sourced from real buyer experiences and procurement specialists.
Microsoft offers nonprofit pricing for eligible organizations. Microsoft 365 Business Standard is available at $3/user/month for nonprofits, and some organizations qualify for free plans. Check eligibility at microsoft.com/nonprofit.
reddit (sysadmin)If your organization already has Microsoft 365, Planner Basic is included at no additional cost. Evaluate whether Planner Basic's features are sufficient before purchasing Planner Plan 1 or Plan 3 upgrades.
Current tier dataMicrosoft Planner Pricing FAQ
01 Is Microsoft Planner free with Microsoft 365?
Yes — Planner Basic (Kanban boards, list/grid views, Teams integration) is bundled with most Microsoft 365 subscriptions at no extra cost. Plan 1, 3, and 5 are paid add-ons.
02 What's the difference between Planner and Project?
Planner is the task-board UX; Project is the portfolio management engine. As of 2026 they're unified under one product — Plan 3 and Plan 5 include the full Project capabilities.
03 Is Project Online being retired?
Yes. Project Online retires September 30, 2026. New Project Web App sites are blocked from April 1, 2026. Microsoft is steering customers to the new unified Planner/Project.
04 Does Microsoft Planner have nonprofit pricing?
Microsoft offers nonprofit pricing across its Microsoft 365 suite. Nonprofits may qualify for discounted or free Microsoft 365 plans which include Planner Basic, and can check eligibility at microsoft.com/nonprofit.
05 What happens when I need Gantt charts or task dependencies in Planner?
Planner Basic does not include Gantt charts or task dependencies. To access these features, you need to upgrade to Planner Plan 1 ($10/user/month) or Planner and Project Plan 3 ($30/user/month).
06 Is Microsoft Planner really free?
Planner Basic is included with Microsoft 365 subscriptions at no additional charge, but it is not a standalone free product. You must already have a paid Microsoft 365 subscription to access Planner Basic. If you need advanced features like Gantt charts or task dependencies, you'll need to upgrade to Planner Plan 1 ($10/user/month) or Planner and Project Plan 3 ($30/user/month).
07 What does Microsoft Planner integrate with?
Microsoft Planner integrates with Microsoft Teams, Outlook, and other Microsoft 365 productivity products. Reviewers specifically praise its seamless integration with the broader Microsoft ecosystem.
08 What are the main limitations of Planner Basic?
Planner Basic lacks Gantt charts, task dependencies, and advanced project reporting or portfolio management features. It also requires an active Microsoft 365 subscription — it cannot be used as a standalone free tool.
09 When should I upgrade from Planner Basic to Planner Plan 1?
Upgrade to Planner Plan 1 ($10/user/month) when your team needs Gantt chart or timeline views, task dependency tracking, or advanced project reporting beyond what basic kanban and lists provide.
Is this pricing incorrect? — we'll verify and update it.