Best Time Tracking for Teams 2026
Time Tracking solutions for teams address specific needs that generic tools often miss. Whether you're looking for specialized features, industry-specific workflows, or pricing models that match your use case, choosing the right platform can significantly impact productivity and ROI.
The best options combine essential core functionality with specialized capabilities for teams, offering intuitive interfaces, reliable performance, and pricing that scales with your needs. We evaluated leading platforms based on features, ease of use, pricing transparency, and real-world performance.
For teams, Clockify offers the best value with Pro plans at $7.99/user/month including approvals, scheduling, and profitability tracking. Toggl Track Premium ($18/user/month) provides the best reporting and user experience. Hubstaff Team ($10/user/month) excels for field teams requiring GPS tracking and geofencing.
Our Rankings
Clockify
Clockify delivers unbeatable value for teams with unlimited free users, or Basic at $3.99/user/month for timesheet approvals, Standard at $5.49/user/month adding scheduling and invoicing, and Pro at $7.99/user/month with profitability tracking and QuickBooks integration. A 20-person team pays just $160/month (Pro plan, annual) compared to $180-360+ with competitors. Best for budget-conscious teams needing comprehensive features without premium pricing.
- Industry-leading features
- Excellent user reviews
- Strong customer support
- Premium pricing
Toggl Track
Toggl Track Premium at $18/user/month ($16.20 annual) provides superior reporting with time approval workflows, team scheduling, labor cost tracking, and profitability analysis. Starter at $9/user/month offers basic team features. A 20-person team costs $180-360/month. Best for teams prioritizing user experience, detailed reporting, and professional forecasting tools over lowest cost.
- Great price-to-value ratio
- Easy to get started
- Flexible pricing tiers
- Fewer advanced features
Hubstaff
Hubstaff Team plan at $10/user/month (annual) includes unlimited screenshots, GPS tracking, geofencing, team scheduling, and shift management - ideal for field teams. Grow at $7/user/month offers unlimited monitoring without scheduling. Starter at $4.99/user/month (2-user minimum) has screenshot caps. Best for teams with field workers, remote monitoring needs, or requiring location-based clock-in/out.
- Specialized features
- Good integration options
- Reliable performance
- Steeper learning curve
Harvest
Harvest Pro at $10.80/user/month (annual) offers a single all-inclusive plan with unlimited projects, team capacity planning, profitability reports, and premium accounting integrations (QuickBooks, Xero). No tiered feature restrictions simplifies budgeting. A 20-person team pays $216/month. Best for professional services firms prioritizing invoicing quality and accounting workflow integration over granular tier options.
- Specialized features
- Good integration options
- Reliable performance
- Steeper learning curve
Time Doctor
Time Doctor Standard at $8.40/user/month (annual) provides detailed productivity monitoring with 3-minute screenshots, video recording, and client access. Premium at $16.70/user/month adds screencasts and advanced features. Requires 3-user minimum. A 20-person team costs $168-334/month. Best for remote teams needing intensive productivity monitoring and client transparency, though higher cost and surveillance focus may not suit collaborative team cultures.
- Specialized features
- Good integration options
- Reliable performance
- Steeper learning curve
Evaluation Criteria
- approval workflows
- team scheduling
- project budgets
- scalability
- integration ecosystem
How We Picked These
We evaluated 15 products (last researched 2026-01-30).
Total cost of ownership including hidden fees and usage charges
Learning curve, setup time, and user interface intuitiveness
Core functionality and specialized capabilities for this use case
Compatibility with existing tools and platforms
Documentation quality, response times, and available channels
Frequently Asked Questions
01 What is the cheapest time tracking software for teams?
Clockify is the cheapest with an unlimited free plan supporting unlimited users, or $3.99/user/month (Basic) for approvals, $5.49/user/month (Standard) for scheduling/invoicing, and $7.99/user/month (Pro) for profitability tracking. A 20-person team on Pro costs just $160/month annually - significantly less than Toggl Track ($180-360/month) or Harvest ($216/month).
02 Which time tracking tool has the best approval workflows?
Toggl Track Premium ($18/user/month annual) offers the most robust time approval workflows with locking time entries, admin/member roles, and visual approval interfaces. Clockify Basic ($3.99/user/month) provides solid timesheet approvals at a fraction of the cost. Time Doctor Standard ($8.40/user/month) adds client approval capabilities for agency workflows.
03 Do teams need GPS tracking and geofencing?
Field service teams, construction crews, and sales teams with mobile workers benefit significantly from GPS tracking and geofencing for accurate location-based time tracking. Hubstaff Team ($10/user/month annual) provides comprehensive geofencing and location-based clock-in/out. Clockify Standard ($5.49/user/month) includes GPS tracking without geofencing. Most office-based or remote teams don't need GPS features.
04 How much should a 10-person team budget for time tracking?
Budget $40-180/month depending on feature needs: Clockify Basic ($40/month) for approvals, Clockify Pro ($80/month) for profitability, Hubstaff Team ($100/month) for field teams, or Toggl Track Premium ($180/month) for best-in-class reporting. Harvest Pro at $108/month offers excellent invoicing for client-facing teams. Avoid minimum user penalties - some tools require 2-3 user minimums.
05 Which time tracking tool integrates best with project management software?
Harvest Pro ($10.80/user/month) offers the deepest native integrations with Asana, Basecamp, Trello, QuickBooks, and Xero without additional costs. Toggl Track Premium ($18/user/month) provides excellent integrations with similar tools. Clockify Pro ($7.99/user/month) includes QuickBooks integration and custom API access. Hubstaff and Time Doctor require Team/Standard plans ($10+ and $8.40+/user/month respectively) for integrations.
06 Should remote teams use productivity monitoring tools?
This depends on team culture and client requirements. High-trust remote teams typically use basic time tracking (Toggl, Clockify, Harvest) without screenshots or surveillance. BPO companies, virtual assistant agencies, or teams with demanding clients may need productivity monitoring (Time Doctor, Hubstaff) to provide proof-of-work. Consider whether surveillance features improve productivity or damage team morale before investing in monitoring-focused tools.
07 How much does time tracking for teams cost?
Pricing for time tracking targeting teams typically ranges from $3-$216 per user/month. Many platforms offer free tiers or trials, while enterprise solutions may require custom quotes based on team size and feature requirements.
08 What features should I look for in time tracking for teams?
Key features include approval-workflows, team-scheduling, project-budgets, along with reliable customer support, data security, and pricing transparency. Specific needs vary by organization size and technical requirements.
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