Expensify Pricing 2026
Complete pricing guide with plans, hidden costs, and cost analysis
Expensify has a free plan. Paid plans start at $4.99/per user per month (Track & Submit) and go up to $250/per user per month.
Expensify costs Free to $250 per per user per month as of March 2026, with 4 plans available including a free tier. Plans: Track & Submit at $4.99/per user per month, Free (free), Collect at $5/per user per month, and Control at $9/per user per month. Pricing depends on your chosen tier, contract length, and negotiated discounts.
Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.
- Free tier: Yes
Expensify offers 4 pricing tiers: Track & Submit, Free, Collect, Control. A free plan is available. Paid plans include Track & Submit at $4.99/month, Collect at $5/month, Control at $9/month. The Free plan is general users and teams.
Compared to other expense management software, Expensify is positioned at the mid-market price point.
- Median contract: $60/yr from 0 purchases 0
- 1 documented hidden costs beyond list price
How much does Expensify cost?
Expensify Pricing Overview
Expensify has 4 pricing plans, including a free tier. Paid plans range from $0 to $250/per user per month. The Track & Submit plan costs $4.99/per user per month, best for general users and teams. The Free plan is free and is best for general users and teams. The Collect plan costs $5/per user per month, best for general users and teams. The Control plan costs $9/per user per month, best for general users and teams.
The median Expensify customer pays $60/year.
There are at least 1 documented hidden costs beyond Expensify's list price, including implementation, training, and add-on fees.
This pricing was last verified in February 4, 2026 from 1 independent sources.
Expensify pricing starts at $0/month for the Free plan with basic expense tracking. For individuals and small teams, the Track & Submit plan costs $4.99/month per user. The Collect plan runs $5/month per user with integrations and approvals, while the Control plan is $9/month per user for advanced features and payroll integration.
How Expensify Pricing Compares
Compare Expensify pricing against top alternatives in Expense Management.
All Expensify Plans & Pricing
| Plan | Monthly | Annual | Best For |
|---|---|---|---|
| Track & Submit | $4.99 /month | Custom | General users and teams |
| Free | Free | Free | General users and teams |
| Collect | $5 /month | Custom | General users and teams |
| Control | $9 /month | Custom | General users and teams |
View all features by plan
Track & Submit
- For individuals
- Up to 25 SmartScans per month free
- Expense tracking and submission
- Receipt scanning
Free
- Expensify Cards for team
- Reimbursement of cash expenses
- Invoice sending
- Bill payments
Collect
- All Free plan features
- Accounting integrations
- Expense approval
- Company cards
- Expense policies
- Custom reporting
Control
- All Collect plan features
- Administrator-enforced controls
- Basic budgeting capabilities
- ERP and HRIS integrations
- Multiple approvers
- Up to 2% cash back with Expensify Card
Compare Expensify vs Alternatives
Before committing to Expensify, compare pricing with these 3 alternatives in the same category.
What Companies Actually Pay for Expensify
The median Expensify buyer pays $60/year based on 0 verified purchase transactions.
Expensify Year 1 Total Cost by Company Size
Real deployment costs including licenses, implementation, training, and admin — not just the sticker price.
A small business with 10 employees uses the Collect plan for expense management and approval workflows.
A mid-size company with 50 employees uses the Control plan with Expensify Card for advanced controls and ERP integration.
A large enterprise with 200 employees uses the Control plan with Expensify Card, saving $1,800/month versus the non-card pricing.
How Expensify Pricing Compares
| Software | Starting Price | Top Price |
|---|---|---|
| Expensify | Free | $250/per user per month |
| BILL Spend & Expense | $49/free | $89/free |
| Brex | Free | $12/per user per month |
| Ramp | $15/per user per month | $15/per user per month |
| SAP Concur | $8/per user per month | $25/per user per month |
Expensify Contract Terms
Expensify contracts do not auto-renew and cannot be downgraded mid-term. Changes require advance notice. These terms are sourced from verified buyer experiences.
Users report difficulty downgrading plans and canceling subscriptions
Expensify Pricing FAQ
01 How much does Expensify cost?
Expensify offers a free plan for basic features, Collect plan at $5/user/month, and Control plan at $9/user/month (or $18/user/month without the Expensify Card). Individual plans start at $4.99/month.
02 Is there a free version of Expensify?
Yes, Expensify offers a free plan that includes Expensify Cards, expense reimbursement, invoice sending, and bill payments at no cost.
03 What is the Expensify Card?
The Expensify Card is a company card that unlocks discounted pricing on the Control plan (reducing the cost from $18 to $9 per user per month) and offers up to 2% cash back on purchases.
04 Does Expensify require an annual commitment?
No, the Collect plan specifically does not require an annual commitment. You can pay month-to-month at a flat $5 per member per month.
05 How many SmartScans are included?
Individual Track & Submit plans include up to 25 SmartScans per month for free. Business plans have different SmartScan allocations based on the tier.
06 How does Expensify's receipt scanning work?
Expensify uses AI and OCR technology to scan receipts and automatically capture company details, line items, pricing, and currency information. You can take a photo of a receipt with your phone and the system will extract the relevant data. While the OCR works well for most receipts, it's not 100% accurate and sometimes picks the wrong vendor or misreads information.
07 What are Expensify's pricing plans?
Expensify offers four pricing tiers: a Free plan at $0/month, Track & Submit at $4.99/month per user, Collect at $5/month per user, and Control at $9/month per user. Pricing is based on active users (users who submit at least one expense in a given month). The company uses a subscription-based model that charges per user based on the number of features and level of functionality needed.
08 Can I integrate Expensify with my accounting software?
Yes, Expensify integrates with popular accounting platforms including QuickBooks, Xero, and other accounting software. This allows expense data to sync automatically, making it easier to manage financial records and reconcile expenses without manual data entry.
09 Is Expensify suitable for small businesses?
Expensify works well for small businesses and individual users. The user interface is intuitive and the mobile app makes it easy to submit expenses on the go. However, the pricing structure can add up for larger teams, as each active user is charged monthly. For very small operations with 1-2 users, the lower-tier plans starting at $4.99/month offer good value.
10 Can I cancel or downgrade my Expensify subscription?
Some users have reported difficulties with plan downgrades and cancellations. There are reports of the company not allowing easy plan changes or subscription cancellations. It's recommended to carefully review the contract terms before committing to a paid plan.
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