Microsoft Teams Pricing Calculator 2026
Estimate your total cost including hidden fees
The Microsoft Teams pricing calculator at CostBench estimates true total cost of ownership, factoring in implementation, support, training, and hidden costs that add ~50% beyond the advertised Free–$22/user/month pricing.
Your actual Microsoft Teams cost depends on team size, tier selection, contract length, and add-ons. Enter your specifics below to get a personalized breakdown with Year 1 and ongoing costs.
- Base pricing: 6 tiers available, Free–$22/user/month
- Annual savings: Typically 17% off with annual billing
- Implementation: $500–$2,000 per user
- Support fees: ~20% of license cost for premium support
- Training: $500 per user for onboarding and training
Compared to other communication tools, Microsoft Teams is budget-friendly. Hidden costs typically add 50% to the advertised price across the industry.
Microsoft Teams pricing ranges from $0 to $22 per user/month as of May 2026. Microsoft Teams offers 6 pricing tiers. Implementation, training, and support fees can add 30-60% to the base license fee. Pricing verified from 10 sources by CostBench.
Your Estimate
Cost Breakdown
Includes one-time costs (implementation, training)
Microsoft Teams Pricing by Team Size
Here's what Microsoft Teams costs for different team sizes, based on the Microsoft 365 Business Standard plan:
| Team Size | Monthly Cost | Annual Cost |
|---|---|---|
| 5 users | $62.5/mo | $750/yr |
| 10 users | $125/mo | $1,500/yr |
| 25 users | $312.5/mo | $3,750/yr |
| 50 users | $625/mo | $7,500/yr |
| 100 users | $1,250/mo | $15,000/yr |
| 250 users | $3,125/mo | $37,500/yr |
| 500 users | $6,250/mo | $75,000/yr |
Prices based on Microsoft Teams Microsoft 365 Business Standard plan at $12.5/user/month. Verified April 2026.
Real-World Microsoft Teams Cost Examples
10-Person Startup
$40$40/month ($480/year)
10 users on Teams Essentials with standalone Teams features
50-Person Business
$300$300/month ($3,600/year)
50 users on Microsoft 365 Business Basic with Teams, email, and cloud storage
100-Person Company with Phone
$2,100$2,100/month ($25,200/year) - $6 Basic + $15 Phone per user
100 users on Business Basic plus Teams Phone with Domestic Calling Plan
Compare at This Team Size
Frequently Asked Questions
01 How accurate is this Microsoft Teams pricing calculator?
This calculator uses official Microsoft Teams pricing data verified as of 2026-04-24T00:23:24.374243+00:00. Hidden cost estimates use industry averages. Actual costs may vary based on negotiated discounts, specific feature requirements, and implementation complexity.
02 What hidden costs should I include in my Microsoft Teams budget?
Beyond license fees, budget for: implementation (typically $5K-$100K+), premium support (15-20% of license), training ($500-$2K per user), and ongoing admin costs. Our calculator includes toggles for these common hidden costs.
03 Should I choose monthly or annual billing for Microsoft Teams?
Annual billing typically saves 15-20% compared to monthly rates. However, monthly billing provides flexibility if you're testing the platform or have fluctuating team sizes. Commit annually only once you've validated the tool fits your needs.
04 How do I know which Microsoft Teams tier I need?
Start with your must-have features. Microsoft Teams offers 6 tiers ranging from $0 to $22/user/month. Entry tiers work for basic needs, while enterprise tiers add advanced security, customization, and support.
05 Can I negotiate Microsoft Teams pricing below calculator estimates?
Yes, Microsoft Teams pricing is negotiable. Most companies save 15-30% off list prices through negotiation, especially for larger deployments or multi-year commitments. See our negotiation guide for tactics.