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Smartcare

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Smartcare uses custom pricing as of August 2026. Contact Smartcare directly for a personalized quote. Pricing depends on your chosen tier, contract length, and negotiated discounts.

Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.

  • Free tier: No free tier available

Smartcare offers 1 pricing tiers: Smartcare.

Compared to other childcare & daycare management software software, Smartcare is positioned at the budget-friendly price point.

  • 9 documented hidden costs beyond list price
  • Contracts auto-renew — 30 days' prior notice
  • G2 rating: 4.1 out of 5 from 25 reviews (as of Jul 2026)
Last verified: | Sources: 1 pricing pages and reviews

How much does Smartcare cost?

Smartcare uses custom pricing across 1 plan. Contact Smartcare directly for a personalized quote. Plans include Smartcare (custom pricing).

Smartcare Pricing Overview

Smartcare uses custom pricing — contact their sales team for a quote. The Smartcare plan requires contacting sales for a custom quote.

Smartcare contracts auto-renew, with a typically one year for Center Management Services minimum commitment, requiring 30 days' prior notice notice to cancel.

There are at least 9 documented hidden costs beyond Smartcare's list price, including implementation, training, and add-on fees.

This pricing was last verified in June 14, 2026 from 1 independent source.

Request Smartcare Pricing

Smartcare offers custom pricing for its service. Contact their sales team for a quote tailored to your needs.

How Smartcare Pricing Compares

Compare Smartcare pricing against top alternatives in Childcare & Daycare Management Software.

Storypark $1.59-$1.59/child / month View pricing → Tadpoles $2.25-$2.25/per active child per month View pricing → Procare Solutions Custom pricing View pricing →

Compare Smartcare vs Alternatives

Before committing to Smartcare, compare pricing with these 3 alternatives in the same category.

VSStorypark
From $1.59/child / month

Compare pricing
VSTadpoles
From $2.25/per active child per month

Compare pricing
VSProcare Solutions
Custom

Compare pricing

All Smartcare alternatives & migration guides

What Companies Actually Pay for Smartcare

Review scores
G2 4.1out of 5 (25)
Third-party review aggregates, as of Jul 2026
Top pricing complaints
Frequent UpdatesReporting IssuesBilling and Accounting DifficultiesLimited Parent-Teacher Communication

How Smartcare Pricing Compares

Software Starting Price Top Price
Smartcare Custom Custom
Storypark $1.59/child / month $1.59/child / month
Tadpoles $2.25/per active child per month $2.25/per active child per month
Jackrabbit Care Custom Custom
Procare Solutions Custom Custom
ChildcareCRM Custom Custom

Browse all Childcare & Daycare Management Software pricing →

9 Smartcare Hidden Costs Beyond the List Price

Beyond the listed price, Smartcare has at least 9 documented hidden costs that can significantly increase total cost of ownership.

Watch for 9 hidden costs
  • Technology Fee
    medium 1 source
    industry "Hidden/Implementation Costs: Smartcare charges a "Technology Fee" which can be structured either "per child" or as a "flat fee," and is payable monthly in advance."
  • On-site Implementation Service
    low 1 source
    industry "For centers that opt for on-site implementation, the service includes up to four hours of in-person assistance and a dedicated center service manager for six weeks of training."
  • Payer Software Fee / Convenience Fee
    medium 1 source
    industry "A notable aspect of Smartcare's billing is its "Payer Software Fee" feature, which allows childcare centers to pass credit card and ACH (Automated Clearing House) transaction fees directly to parents as a "Convenience Fee.""
  • Parent Paid Model Transaction Fee
    low 1 source
    industry "some sources indicate a "Parent Paid Model" involving a small transaction fee per child per month, paid by the parent, and a "Center Paid Model" with a flat rate fee of $199 per month, paid by the center."
  • Billing Difficulties
    high 1 source
    industry "Hidden/Implementation Costs: Smartcare charges a "Technology Fee" which can be structured either "per child" or as a "flat fee," and is payable monthly in advance."
  • Time-Consuming Setup
    medium 1 source
    industry "Time-Consuming Setup and Onboarding: "Setup and onboarding demand more time than most centers anticipate," indicating an indirect cost in terms of staff hours and potential operational disruption"
  • Accounting Discrepancies $1000
    critical 1 source
    industry "Despite the "no hidden fees" claim for single centers, some users have reported indirect implementation costs: * Difficulty with Billing Implementation: Users have found "Billing and invoicing was EXTREMELY difficult to implement""
  • Additional Service Device Fees
    low 1 source
    industry "Additional Service Devices: Smartcare's terms of service mention a "one-time fee and/or agree to an incremental early termination fee" if additional service devices are provided at the user's request or at Smartcare's discretion"
  • Disproportionate Scaling Costs
    medium 1 source
    industry "Scaling Costs: One review noted that the "Pricing structure becomes harder to justify as enrollment scales," suggesting that costs may increase disproportionately as a center grows"
Tip

Ask your Smartcare sales rep about these costs upfront. Getting them in writing before signing can save you from surprise charges later.

Full hidden costs breakdown →

Intelligence sourced from 2 independent sources
industry G2 B2B reviews
Key claims include inline source attribution. Data verified against multiple independent sources. 10 source citations total.

Smartcare Contract Terms

Smartcare contracts auto-renew. Changes require 30 days' prior notice. These terms are sourced from verified buyer experiences.

Contract Terms
Auto-Renewal Yes
Cancellation Notice 30 days' prior notice
Minimum Commitment typically one year for Center Management Services
Based on 1 verified source

Smartcare Pricing FAQ

01 What is the cheapest plan for Smartcare?

Smartcare offers custom pricing. Please contact their sales team for details.

02 Does Smartcare have a free plan?

Smartcare does not offer a free plan.

03 How can I get pricing for Smartcare?

Smartcare provides custom pricing. You will need to contact their sales team for a quote.

Is this pricing incorrect? — we'll verify and update it.