Quick Answer
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Workato pricing varies by team size and features, ranging from $833 to $15K per month in 2026. Your actual cost depends on the tier you choose, contract length, and negotiated discounts.

Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.

  • Free tier: Yes
  • Billing: Monthly and annual (save 15-20%)
  • Hidden costs: Add ~35% for implementation, support, and training

Workato offers 4 pricing tiers: Standard, Business, Enterprise, Workato One. The Business plan is mid-size to large organizations needing cross-departmental automation with governance, orchestration, and compliance requirements.

Compared to other ai automation software, Workato is positioned at the premium price point.

Last verified: January 2026 | Sources: 5 pricing pages and reviews

Workato is a leading enterprise integration and automation platform (iPaaS) that enables organizations to connect applications, automate complex business processes, and build intelligent workflows at scale. Founded in 2013, Workato has become the automation platform of choice for large enterprises needing unlimited connections, advanced governance, and enterprise-grade security across departments.

All Workato plans use custom, usage-based pricing with no publicly listed prices. Based on industry data, Standard editions start around $10,000/year (~$833/month), Business deployments with 5 million tasks cost approximately $60,000-$120,000/year, Enterprise deployments range from $84,000-$180,000/year, and Workato One (with Agentic Orchestration) sits at the top of the pricing spectrum. Significant negotiation discounts are common.

A critical differentiator is Workato's unlimited model for connections, workflows, and collaborators across all tiers. Unlike Zapier or Make that limit connections or users, Workato charges based on task consumption, giving enterprises the freedom to scale automation across departments without per-seat licensing. The Workato One edition introduces Agentic Orchestration, enabling AI-powered automations that reason and adapt, positioning Workato at the forefront of intelligent automation.

In this 2026 pricing guide, we break down Workato's four editions, explain the usage-based pricing model, provide real-world cost estimates based on industry benchmarks, highlight hidden costs like premium connectors and the On-Premise Agent, and compare Workato to alternatives like Zapier, Make, Tray.ai, and n8n to help enterprises determine if Workato is the right iPaaS investment.

All Workato Plans & Pricing

Plan Monthly Annual Best For
Standard Tasks: Custom allocation (usage-based)Connections: Unlimited Contact Contact Mid-size companies starting their automation journey with straightforward integration needs across a few departments
Business Tasks: Custom allocation (typically millions/year)Connections: Unlimited Contact Contact Mid-size to large organizations needing cross-departmental automation with governance, orchestration, and compliance requirements
Enterprise Tasks: Custom allocation (typically 5M-50M+/year)Connections: Unlimited Contact Contact Large enterprises with complex integration requirements, on-premise systems, premium connectors (SAP, Oracle), and strict compliance needs
Workato One Tasks: Custom allocation (highest tier)Agentic AI: Full Agentic Orchestration Contact Contact Enterprises requiring AI-powered agentic automation at scale with full platform capabilities and the most comprehensive support
View all features by plan

Standard

  • Unlimited connections to apps and databases
  • Unlimited workflows (recipes)
  • Unlimited collaborators
  • Security and data protection
  • Role-based access control (RBAC)
  • In-product support
  • Usage-based task allocation

Business

  • All Standard features
  • Advanced process orchestration
  • Stronger governance and compliance controls
  • Additional security layers
  • Higher task volume allocations
  • Advanced recipe management tools
  • Priority support channels

Enterprise

  • All Business features
  • Advanced orchestration capabilities
  • Robust security, data, and governance features
  • Custom SLA and contract terms
  • Dedicated customer success manager
  • Advanced audit and compliance controls
  • On-premise agent (OPA) support
  • Premium connector access

Workato One

  • All Enterprise features
  • Agentic Orchestration capabilities
  • Intelligent adaptive automations
  • AI-powered recipe building
  • Full platform access including all add-ons
  • Highest task volume allocations
  • Executive-level support and strategic guidance
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Hidden Costs to Budget For

Watch for 6 hidden costs
  • No public pricing whatsoever: Workato does not publish any pricing on their website. Every plan requires a sales conversation, making it impossible to budget without a formal quote. Industry estimates suggest starting around $10,000/year for Standard, scaling to $60,000-$180,000+/year for Enterprise and Workato One.
  • Premium connectors cost extra: Connectors for enterprise systems like SAP, Oracle, and other legacy platforms are not included in base plans and require additional monthly fees. Expect $500+/month per premium connector, which can add thousands to annual costs for organizations with complex tech stacks.
  • API Management is a paid add-on: Workato's API Platform for building and managing APIs costs approximately $1,500/month as an add-on. Teams wanting to expose their automations as APIs for internal or external consumption face this additional cost on top of their base subscription.
  • On-Premise Agent (OPA) requires additional setup and fees: Connecting to on-premise databases, legacy systems, or private cloud environments requires Workato's OPA, which is not included by default. Setup requires IT support and adds both licensing and infrastructure costs.
  • Embedded iPaaS starts at $15,000/month: SaaS companies wanting to embed Workato's integration capabilities into their own products face a steep starting price of approximately $15,000/month for the Embedded edition, making it one of the most expensive embedded integration options.
  • Task consumption scales non-linearly: While Workato offers volume discounts at higher tiers, the transition from Standard to Business or Enterprise often involves a significant price jump. A 5-million task Business deployment lists at approximately $120,000/year before negotiation, and Enterprise at $180,000/year.
Tip

Ask your Workato sales rep about these costs upfront. Getting them in writing before signing can save you from surprise charges later.

Full hidden costs breakdown →

Frequently Asked Questions

01 How much does Workato cost?

Workato does not publish public pricing. All four editions (Standard, Business, Enterprise, Workato One) require custom quotes from their sales team. Based on industry benchmarks and customer reports, Standard editions start around $10,000/year, Business deployments with 5 million tasks cost approximately $60,000-$120,000/year, and Enterprise deployments range from $84,000-$180,000/year depending on task volume and add-ons.

02 Does Workato offer a free trial or free plan?

Workato offers a free trial that requires contacting their sales team. There is no self-service free plan. The trial provides a time-limited environment to test recipes, connectors, and automation workflows. Unlike Zapier or Make, Workato does not have a permanently free tier, reflecting its enterprise-focused positioning.

03 What is a Workato recipe?

A recipe is Workato's term for an automated workflow. Each recipe consists of a trigger (an event that starts the workflow) and one or more actions (steps the workflow performs). Recipes can include conditional logic, loops, error handling, and data transformations. Unlike competitors that charge per task or execution, Workato allows unlimited recipes on all plans, with cost determined by task consumption.

04 Workato vs Zapier: which is better?

Workato and Zapier target fundamentally different markets. Zapier serves individuals and small teams with simple automations starting at $0/month. Workato serves enterprises needing advanced orchestration, governance, compliance, and unlimited collaborators starting at approximately $10,000/year. Choose Zapier for simplicity and low cost; choose Workato for enterprise-grade capabilities, unlimited connections, and scalable automation.

05 Workato vs Tray.ai: which should I choose?

Both are enterprise iPaaS platforms with custom pricing. Workato emphasizes recipe-based automation and agentic AI orchestration (Workato One). Tray.ai offers a more visual workflow builder and the Embedded Bundle for SaaS companies. Workato is typically more expensive but has a larger market share and deeper enterprise features. Choose based on connector coverage, UI preference, and whether you need embedded integration capabilities.

06 What is Workato One?

Workato One is the most comprehensive edition that unlocks the full platform including Agentic Orchestration. It enables AI-powered automations that can reason, adapt, and execute complex multi-step processes intelligently. Workato One is the premium tier targeting enterprises that want to leverage AI for automation beyond traditional rule-based workflows.

07 How does Workato pricing compare to other iPaaS solutions?

Workato is positioned as a premium enterprise iPaaS. The average iPaaS costs at least $30,000/year, and Workato typically falls in the $60,000-$180,000/year range for production deployments. Competitors like Tray.ai may be slightly lower in price, while MuleSoft and Boomi are in a similar range. For SMB budgets, tools like Zapier ($240-$830/year) or Make ($127-$410/year) offer much lower entry points.

08 Can I negotiate Workato pricing?

Yes, Workato pricing is negotiable. Industry data suggests significant discounts are achievable, especially for multi-year commitments. A $120,000/year Business deployment has been negotiated down to $61,800-$78,500, and Enterprise deployments from $180,000 to $84,200-$128,300. Larger task volume commitments and longer contract terms typically unlock deeper discounts.

09 What is the Workato On-Premise Agent?

The On-Premise Agent (OPA) allows Workato to connect to systems running behind your firewall, including on-premise databases, legacy ERPs, and private cloud environments. OPA is not included by default in most plans and requires additional licensing, IT setup, and infrastructure. It is essential for enterprises with hybrid cloud architectures.

10 Does Workato support AI automation?

Yes, Workato has invested heavily in AI capabilities. The Workato One edition includes Agentic Orchestration for building intelligent, adaptive automations. All editions include AI-assisted recipe building that helps users create workflows faster. Workato's AI features differentiate it from simpler automation tools, but they come at a premium price point.