BookStack Pricing Calculator 2026
Estimate your total cost including hidden fees
The BookStack pricing calculator at CostBench estimates true total cost of ownership, factoring in implementation, support, training, and hidden costs that add ~50% beyond the advertised $0–$0/month pricing.
Your actual BookStack cost depends on team size, tier selection, contract length, and add-ons. Enter your specifics below to get a personalized breakdown with Year 1 and ongoing costs.
- Base pricing: 1 tiers available, $0–$0/month
- Annual savings: Typically 17% off with annual billing
- Implementation: $500–$2,000 per user
- Support fees: ~20% of license cost for premium support
- Training: $500 per user for onboarding and training
Compared to other it documentation tools, BookStack is budget-friendly. Hidden costs typically add 50% to the advertised price across the industry.
Your Estimate
Cost Breakdown
Includes one-time costs (implementation, training)
Compare at This Team Size
Frequently Asked Questions
01 How accurate is this BookStack pricing calculator?
This calculator uses official BookStack pricing data verified as of 2026-01-29. While license costs are accurate, actual costs may vary based on negotiated discounts, specific feature requirements, and implementation complexity. Use this as a budgeting estimate, not a quote.
02 What hidden costs should I include in my BookStack budget?
Beyond license fees, budget for: implementation (typically $5K-$100K+), premium support (15-20% of license), training ($500-$2K per user), and ongoing admin costs. Our calculator includes toggles for these common hidden costs.
03 Should I choose monthly or annual billing for BookStack?
Annual billing typically saves 15-20% compared to monthly rates. However, monthly billing provides flexibility if you're testing the platform or have fluctuating team sizes. Commit annually only once you've validated the tool fits your needs.
04 How do I know which BookStack tier I need?
Start with your must-have features. Entry tiers work for basic needs, while enterprise tiers add advanced security, customization, and support. Our calculator shows what each tier includes to help you choose the right fit.
05 Can I negotiate BookStack pricing below calculator estimates?
Yes, BookStack pricing is negotiable. Most companies save 15-30% off list prices through negotiation, especially for larger deployments or multi-year commitments. See our <a href="/software/it-documentation/bookstack/negotiation/">negotiation guide</a> for tactics.
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