Quick Answer
Last verified:

Paylocity pricing varies by team size and features, ranging from $20 to $40 per user/month in 2026. Your actual cost depends on the tier you choose, contract length, and negotiated discounts.

Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.

  • Free tier: No free tier available
  • Billing: Monthly and annual (save 15-20%)
  • Hidden costs: Add ~35% for implementation, support, and training
Last verified: January 2026 | Sources: 5 pricing pages and reviews
+40-60% above list price

Hidden Costs Breakdown

1

Implementation fees: $3,000-$15,000+ based on company size and complexity

2

Annual platform fee: Variable based on employee count

3

Background screening: Per-check fees ranging from $30-100

4

Tax filing fees: May apply in certain states

5

Premium modules: Additional costs for certain advanced features

6

Data migration: One-time fee for importing historical data

Example: True Cost for 25 Users

License (25 × $30 × 12) $9,000/yr
Implementation (one-time) +$15,000–$50,000
Premium Support (20%) +$1,800/yr
Training (25 × $500) +$12,500
Admin (part-time) +$15,000–$25,000/yr
Year 1 Total $38,500–$74,400
That's 1.8–2.5× the advertised license price.

Frequently Asked Questions

01 What hidden costs should I budget for with Paylocity?

Beyond the license fee, budget for implementation ($5K-$100K+), training ($500-$2K per user), premium support (15-20% of license), and admin costs. Most companies see 40-60% higher total cost than the listed price.

02 Does Paylocity charge for implementation?

Paylocity doesn't include implementation in the license cost. Implementation is typically done by partners and costs range from $5,000 for basic setup to $100,000+ for enterprise deployments with customization.

03 How much does Paylocity support cost?

Basic support is included, but premium support (faster response times, 24/7 availability) typically adds 15-20% to your annual contract. This can be thousands of dollars per year for larger deployments.

04 Are there storage costs with Paylocity?

Most Paylocity plans include limited storage. Once you exceed the included amount, you'll pay overage fees which can range from $50-$500+ per month depending on data volume.

05 What add-ons cost extra with Paylocity?

Many features marketed as part of Paylocity are actually add-ons: advanced reporting, API access, integrations, and specialized modules. Each can add $10-$100+ per user per month.

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