Otter.ai Alternatives 2026: 4 Options Compared
Find the right ai meeting assistants solution for your team
Otter.ai pricing varies by team size and features, ranging from $0 to $30 per user/month in 2026. Your actual cost depends on the tier you choose, contract length, and negotiated discounts.
Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.
- Free tier: No free tier available
- Billing: Monthly and annual (save 15-20%)
- Hidden costs: Add ~35% for implementation, support, and training
Top Otter.ai Alternatives
Fathom
Easy MigrationFathom offers more generous free tier but less real-time collaboration features.
Fireflies.ai
Easy MigrationFireflies has stronger AI search and conversation analytics capabilities.
Avoma
Medium EffortAvoma provides deeper CRM integration but at significantly higher total cost.
Read AI
Easy MigrationRead AI extends beyond meetings to email and messages with unified AI.
When to Stay with Otter.ai
Stay with Otter.ai if your team relies on real-time collaborative transcription during meetings, you use their shared workspace extensively, or you need their strong voice identification and speaker attribution features
- You've invested heavily in customizations and integrations
- Your team is highly trained and productive on Otter.ai
- You need features that alternatives don't offer
- Migration costs would exceed multi-year savings
Price Comparison
| Product | Price Range | Migration |
|---|---|---|
| Current Otter.ai | $0-$30/user/month | - |
| Fathom | $0-28/user/month | Easy |
| Fireflies.ai | $0-29/user/month | Easy |
| Avoma | $19-79/user/month | Medium |
| Read AI | $0-30/user/month | Easy |
Detailed Comparisons
Frequently Asked Questions
01 What are the best Otter.ai alternatives?
The top Otter.ai alternatives include Fathom, Fireflies.ai, Avoma, Read AI. Each offers different strengths: Fathom is teams wanting simpler tool with unlimited free recordings, while Fireflies.ai is teams needing conversation intelligence and search.
02 Is it hard to switch from Otter.ai to an alternative?
Migration difficulty varies by alternative. Among Otter.ai alternatives, Fathom and Fireflies.ai and Read AI offer easy migration paths with import tools. More complex migrations may require data cleanup and workflow reconfiguration.
03 How much can I save by switching from Otter.ai?
Depending on the alternative you choose, you could save anywhere from 20% to 70% on per-user costs. Otter.ai's pricing is competitive, so cost savings depend on your specific feature requirements. Factor in migration costs and productivity dip during transition.
04 Should I stay with Otter.ai or switch?
Stay with Otter.ai if your team relies on real-time collaborative transcription during meetings, you use their shared workspace extensively, or you need their strong voice identification and speaker attribution features However, if your needs have evolved or you're not using Otter.ai's advanced features, exploring alternatives could save you money and complexity.
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