Quick Answer
Last verified:

Harvest pricing varies by team size and features, ranging from $0 to $9 per user/month in 2026. Your actual cost depends on the tier you choose, contract length, and negotiated discounts.

Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.

  • Free tier: No free tier available
  • Billing: Monthly and annual (save 15-20%)
  • Hidden costs: Add ~35% for implementation, support, and training
Last verified: February 2026 | Sources: 2 pricing pages and reviews
+40-60% above list price

Hidden Costs Breakdown

1

Harvest uses per-user pricing with no volume discounts, making it expensive for large teams. A 50-person team pays $600/month ($540 annually), which is 2-3x more than competitors like Clockify ($400/month for Pro) or Toggl ($450/month for Starter). This cost difference compounds significantly as teams scale.

2

While Harvest advertises unlimited invoicing, payment processing fees apply when using integrated payment processors. Stripe charges 2.9% + $0.30 per transaction, and PayPal charges 2.9% + $0.30 for online invoices. A consultancy invoicing $50,000/month pays $1,450+ in payment processing fees annually - often overlooked when evaluating total cost.

3

Forecast (Harvest's resource planning companion tool) is a separate paid product starting at $9/user/month, adding 75% to your Harvest costs if you need team scheduling and capacity planning. Many teams assume resource planning is included with Harvest's Pro plan but discover it requires an additional subscription.

4

Third-party integrations work well on Pro plans, but custom API integrations or advanced automation may require development costs. Harvest's API has rate limits that can impact teams building heavy automation workflows.

5

Data migration from other time tracking tools to Harvest often requires manual effort or paid migration services. Historical data import is limited, and teams switching from tools like Toggl or Clockify may lose reporting continuity.

6

Annual billing provides a 10% discount ($10.80 vs $12/month), but requires upfront payment for the full year. A 20-person team pays $2,592 upfront for annual billing vs $240/month, creating a cash flow challenge for smaller businesses.

Example: True Cost for 25 Users

License (25 × $9 × 12) $2,700/yr
Implementation (one-time) +$15,000–$50,000
Premium Support (20%) +$540/yr
Training (25 × $500) +$12,500
Admin (part-time) +$15,000–$25,000/yr
Year 1 Total $29,050–$64,320
That's 1.8–2.5× the advertised license price.

Frequently Asked Questions

01 What hidden costs should I budget for with Harvest?

Beyond the license fee, budget for implementation ($5K-$100K+), training ($500-$2K per user), premium support (15-20% of license), and admin costs. Most companies see 40-60% higher total cost than the listed price.

02 Does Harvest charge for implementation?

Harvest doesn't include implementation in the license cost. Implementation is typically done by partners and costs range from $5,000 for basic setup to $100,000+ for enterprise deployments with customization.

03 How much does Harvest support cost?

Basic support is included, but premium support (faster response times, 24/7 availability) typically adds 15-20% to your annual contract. This can be thousands of dollars per year for larger deployments.

04 Are there storage costs with Harvest?

Most Harvest plans include limited storage. Once you exceed the included amount, you'll pay overage fees which can range from $50-$500+ per month depending on data volume.

05 What add-ons cost extra with Harvest?

Many features marketed as part of Harvest are actually add-ons: advanced reporting, API access, integrations, and specialized modules. Each can add $10-$100+ per user per month.

Get a complete Harvest cost breakdown

We'll send you a detailed analysis including all hidden costs and negotiation tips.

No spam. Unsubscribe anytime.