Quick Answer
Last verified:

Power BI pricing varies by team size and features, ranging from $0 to $20 per user/month in 2026. Your actual cost depends on the tier you choose, contract length, and negotiated discounts.

Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.

  • Free tier: No free tier available
  • Billing: Monthly and annual (save 15-20%)
  • Hidden costs: Add ~35% for implementation, support, and training
Last verified: January 2026 | Sources: 5 pricing pages and reviews
+40-60% above list price

Hidden Costs Breakdown

1

Per-viewer/creator seat pricing drives costs for data democratization

2

Data source connection limits may require premium plans

3

Embedded analytics and white-labeling require enterprise licenses

4

Row/query limits on datasets constrain analysis at scale

5

Real-time data refresh intervals shorter only on premium tiers

6

Governance and security features locked behind enterprise plans

Example: True Cost for 25 Users

License (25 × $10 × 12) $3,000/yr
Implementation (one-time) +$15,000–$50,000
Premium Support (20%) +$600/yr
Training (25 × $500) +$12,500
Admin (part-time) +$15,000–$25,000/yr
Year 1 Total $29,500–$64,800
That's 1.8–2.5× the advertised license price.

Frequently Asked Questions

01 What hidden costs should I budget for with Power BI?

Beyond the license fee, budget for implementation ($5K-$100K+), training ($500-$2K per user), premium support (15-20% of license), and admin costs. Most companies see 40-60% higher total cost than the listed price.

02 Does Power BI charge for implementation?

Power BI doesn't include implementation in the license cost. Implementation is typically done by partners and costs range from $5,000 for basic setup to $100,000+ for enterprise deployments with customization.

03 How much does Power BI support cost?

Basic support is included, but premium support (faster response times, 24/7 availability) typically adds 15-20% to your annual contract. This can be thousands of dollars per year for larger deployments.

04 Are there storage costs with Power BI?

Most Power BI plans include limited storage. Once you exceed the included amount, you'll pay overage fees which can range from $50-$500+ per month depending on data volume.

05 What add-ons cost extra with Power BI?

Many features marketed as part of Power BI are actually add-ons: advanced reporting, API access, integrations, and specialized modules. Each can add $10-$100+ per user per month.

Get a complete Power BI cost breakdown

We'll send you a detailed analysis including all hidden costs and negotiation tips.

No spam. Unsubscribe anytime.