Quick Answer
Last verified:

Reclaim AI pricing varies by team size and features, ranging from $0 to $22 per user/month in 2026. Your actual cost depends on the tier you choose, contract length, and negotiated discounts.

Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.

  • Free tier: No free tier available
  • Billing: Monthly and annual (save 15-20%)
  • Hidden costs: Add ~35% for implementation, support, and training
Last verified: January 2026 | Sources: 12 pricing pages and reviews
+40-60% above list price

Hidden Costs Breakdown

1

Attendee Users (AUs) system - Smart Meetings with 3+ participants require Attendee User credits. While currently 100% free through July 31st promotional period, ongoing pricing will be: Starter ($8-32/mo for 3-packs), Business ($12-48/mo for 6-packs), Enterprise ($18-72/mo for 10-packs). This can add 25-50% to base subscription costs for teams with frequent multi-person meetings

2

Team size tier locks - Starter plan caps at 10 users maximum, Business caps at 100 users. Growing teams must upgrade entire organization to next tier even if only 1 seat over limit. No pro-rating or grandfathering

3

Monthly billing premium - Monthly billing costs 20-25% more than annual (Starter: $10/mo vs $8/mo annual; Business: $15/mo vs $12/mo annual). No monthly option for Enterprise tier at all

4

Annual commitment requirement - Best pricing requires 12-month commitment. No quarterly or semi-annual options. Early cancellation typically forfeits prepaid months

5

Feature limits on Starter - Despite 'unlimited habits' marketing, Starter is limited to 3 scheduling links and 3 Smart Meetings total. Heavy scheduling users hit limits quickly and must upgrade to Business

6

No prorated refunds - Annual subscriptions are non-refundable after 14-day money-back window. If team shrinks mid-year, no credits for unused seats

7

Project management integrations paywall - Key integrations with Asana, Todoist, ClickUp, Linear, and Jira require Starter plan minimum ($8/mo). Free Lite plan has no PM tool integrations at all

8

Team features require Business - Team analytics, custom branding, delegated access, and webhooks all require Business plan minimum ($12/mo annual). Starter users cannot access any team collaboration features

9

Scheduling range limitations - Lite: 1 week, Starter: 8 weeks, Business: 12 weeks. Teams booking quarterly meetings or planning ahead require Business tier minimum

10

Enterprise minimum commitment - Enterprise requires minimum 100 seats at $22/seat/month ($26,400/year minimum). No enterprise features available for smaller organizations regardless of budget

11

SSO and compliance premium - Single Sign-On and HIPAA compliance only available on Enterprise tier ($22/mo), requiring 100-seat minimum even if company has 20 employees needing these features

12

No dedicated support on lower tiers - Starter and Business rely on self-service and community support. Priority support only available on Business+ plans. No phone support until Enterprise

13

Switching costs from competitors - While Reclaim offers 20% switching discount for 6 months from Clockwise/Motion/Calendly, the discount expires and full pricing kicks in. Setup time for calendar syncing and habit configuration can take 2-4 weeks

14

Volume discounts require negotiation - Enterprise volume pricing not transparent. Teams report negotiating $18-20/seat for 200+ users, but requires sales engagement and custom contracts

15

Calendar provider limitations - While Reclaim supports Google Calendar and Office 365, calendar sync limitations exist. Some users report sync delays of 5-15 minutes during high-traffic periods

16

No rollover for unused features - Unused scheduling links, habits, or Smart Meetings don't roll over month-to-month or convert to credits. Pay-per-seat regardless of actual usage

Example: True Cost for 25 Users

License (25 × $11 × 12) $3,300/yr
Implementation (one-time) +$15,000–$50,000
Premium Support (20%) +$660/yr
Training (25 × $500) +$12,500
Admin (part-time) +$15,000–$25,000/yr
Year 1 Total $29,950–$65,280
That's 1.8–2.5× the advertised license price.

Frequently Asked Questions

01 What hidden costs should I budget for with Reclaim AI?

Beyond the license fee, budget for implementation ($5K-$100K+), training ($500-$2K per user), premium support (15-20% of license), and admin costs. Most companies see 40-60% higher total cost than the listed price.

02 Does Reclaim AI charge for implementation?

Reclaim AI doesn't include implementation in the license cost. Implementation is typically done by partners and costs range from $5,000 for basic setup to $100,000+ for enterprise deployments with customization.

03 How much does Reclaim AI support cost?

Basic support is included, but premium support (faster response times, 24/7 availability) typically adds 15-20% to your annual contract. This can be thousands of dollars per year for larger deployments.

04 Are there storage costs with Reclaim AI?

Most Reclaim AI plans include limited storage. Once you exceed the included amount, you'll pay overage fees which can range from $50-$500+ per month depending on data volume.

05 What add-ons cost extra with Reclaim AI?

Many features marketed as part of Reclaim AI are actually add-ons: advanced reporting, API access, integrations, and specialized modules. Each can add $10-$100+ per user per month.

Get a complete Reclaim AI cost breakdown

We'll send you a detailed analysis including all hidden costs and negotiation tips.

No spam. Unsubscribe anytime.