Quick Answer
Last verified:

Grain pricing varies by team size and features, ranging from $0 to $0 per seat/month in 2026. Your actual cost depends on the tier you choose, contract length, and negotiated discounts.

Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.

  • Free tier: No free tier available
  • Billing: Monthly and annual (save 15-20%)
  • Hidden costs: Add ~35% for implementation, support, and training
Last verified: February 2026 | Sources: 2 pricing pages and reviews
+40-60% above list price

Hidden Costs Breakdown

1

Annual billing discount: Save 25% on annual plans vs monthly billing

2

Seat uniformity requirement: All paid seats must be on the same plan - cannot mix Starter and Business seats

3

Upload limits on Starter: Only 10 uploads per month on Starter plan, unlimited on Business

4

Pro-rated credits: When downgrading mid-billing period, credits applied but not refunded

5

Free seat limitations: Free seats cannot record meetings, only view recordings

6

CRM integrations: HubSpot and Salesforce only available on Business ($39/month) or higher

7

API access: Only available on Enterprise with custom pricing

8

No per-meeting pricing: Per-seat pricing can be expensive for teams with occasional users

9

Storage deletion: Free plan requires deleting old recordings after 20 recording limit reached

10

Implementation costs: While Grain is easy to setup, enterprise implementations may require onboarding

11

Multiple product subscriptions: Cannot combine different plan tiers within single workspace

Example: True Cost for 25 Users

License (25 × $0 × 12) $0/yr
Implementation (one-time) +$15,000–$50,000
Premium Support (20%) +$0/yr
Training (25 × $500) +$12,500
Admin (part-time) +$15,000–$25,000/yr
Year 1 Total $25,000–$60,000
That's 1.8–2.5× the advertised license price.

Frequently Asked Questions

01 What hidden costs should I budget for with Grain?

Beyond the license fee, budget for implementation ($5K-$100K+), training ($500-$2K per user), premium support (15-20% of license), and admin costs. Most companies see 40-60% higher total cost than the listed price.

02 Does Grain charge for implementation?

Grain doesn't include implementation in the license cost. Implementation is typically done by partners and costs range from $5,000 for basic setup to $100,000+ for enterprise deployments with customization.

03 How much does Grain support cost?

Basic support is included, but premium support (faster response times, 24/7 availability) typically adds 15-20% to your annual contract. This can be thousands of dollars per year for larger deployments.

04 Are there storage costs with Grain?

Most Grain plans include limited storage. Once you exceed the included amount, you'll pay overage fees which can range from $50-$500+ per month depending on data volume.

05 What add-ons cost extra with Grain?

Many features marketed as part of Grain are actually add-ons: advanced reporting, API access, integrations, and specialized modules. Each can add $10-$100+ per user per month.

Get a complete Grain cost breakdown

We'll send you a detailed analysis including all hidden costs and negotiation tips.

No spam. Unsubscribe anytime.