Quick Answer
Last verified:

FreshBooks pricing varies by team size and features, ranging from $6 to $250 per month in 2026. Your actual cost depends on the tier you choose, contract length, and negotiated discounts.

Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.

  • Free tier: No free tier available
  • Billing: Monthly and annual (save 15-20%)
  • Hidden costs: Add ~35% for implementation, support, and training
Last verified: February 2026 | Sources: 1 pricing pages and reviews
+40-60% above list price

Hidden Costs Breakdown

1

Additional team members: $11/user/month beyond included team members

2

FreshBooks Payroll: $40/month base + $6/person/month for payroll processing

3

Advanced Payments: $20/month for automatic payment reminders and recurring payments

4

Credit card processing: 2.9% + $0.30 per transaction for accepting credit card payments

5

ACH bank transfers: 1% per transaction (minimum $1) for bank payments

6

Client limit overages: Must upgrade to Plus ($38) or Premium ($65) if exceeding 5 or 50 clients

7

Annual billing required for discount: 10% savings only available with annual commitment

Example: True Cost for 25 Users

License (25 × $40 × 12) $12,000/yr
Implementation (one-time) +$15,000–$50,000
Premium Support (20%) +$2,400/yr
Training (25 × $500) +$12,500
Admin (part-time) +$15,000–$25,000/yr
Year 1 Total $43,000–$79,200
That's 1.8–2.5× the advertised license price.

Frequently Asked Questions

01 What hidden costs should I budget for with FreshBooks?

Beyond the license fee, budget for implementation ($5K-$100K+), training ($500-$2K per user), premium support (15-20% of license), and admin costs. Most companies see 40-60% higher total cost than the listed price.

02 Does FreshBooks charge for implementation?

FreshBooks doesn't include implementation in the license cost. Implementation is typically done by partners and costs range from $5,000 for basic setup to $100,000+ for enterprise deployments with customization.

03 How much does FreshBooks support cost?

Basic support is included, but premium support (faster response times, 24/7 availability) typically adds 15-20% to your annual contract. This can be thousands of dollars per year for larger deployments.

04 Are there storage costs with FreshBooks?

Most FreshBooks plans include limited storage. Once you exceed the included amount, you'll pay overage fees which can range from $50-$500+ per month depending on data volume.

05 What add-ons cost extra with FreshBooks?

Many features marketed as part of FreshBooks are actually add-ons: advanced reporting, API access, integrations, and specialized modules. Each can add $10-$100+ per user per month.

Get a complete FreshBooks cost breakdown

We'll send you a detailed analysis including all hidden costs and negotiation tips.

No spam. Unsubscribe anytime.