Zoho Projects Free Plan 2026: What's Included & What's Not
Honest breakdown of the free tier limits and features
Zoho Projects costs Free to $10 per user/month as of March 2026. Pricing depends on your chosen tier, contract length, and negotiated discounts.
Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.
- Free tier: No free tier available
Yes, Zoho Projects offers a freemium plan as of March 2026. The free tier includes 8 features with limits on users and projects. Paid plans start at $5/user/month (Premium). Pricing verified from 4 sources by CostBench.
Zoho Projects offers a freemium model with limited features; upgrade to unlock more.
What's Included in the Free Plan
- Up to 5 users
- 3 projects maximum
- 5 GB storage
- Basic task management
- Gantt charts
- Subtasks and whiteboard
- 50 workflow actions per month
- Basic AI with Zia
What's NOT Included (Paid Only)
- Unlimited users
- Unlimited projects
- 100 GB storage
- 20 project templates
- Custom views and task blueprints
- Budgeting and time tracking
- 5,000 workflow actions per month
- Advanced task dependencies
- 2 custom profiles/roles
Free Plan Limits
| Limit | Free Plan | Paid Plans |
|---|---|---|
| users | 5 | Unlimited/Higher |
| projects | 3 | Unlimited/Higher |
| storage | 5 GB | Unlimited/Higher |
You'll Need to Upgrade When...
- You exceed the user limit
- You need features like Unlimited users or Unlimited projects
- You require premium support or SLA guarantees
- You need to remove branding or watermarks
- You need advanced integrations or API access
Hidden Restrictions on Free Plan
- Zoho Projects branding may appear on your content or communications
- Support is limited to community forums or email with longer response times
- Export options may be restricted or include watermarks
- API access is typically limited or not available
- Advanced reporting and analytics require paid plans
Free vs Paid: Which Do You Need?
Free Plan is Enough If...
- You're an individual or very small team
- You need only basic features
- You don't mind usage limits
- Branding on output is acceptable
- Community support is sufficient
You Need Paid If...
- Your team is growing beyond limits
- You need advanced features
- Professional branding is required
- You need priority support
- Integrations/API access is critical
Free vs Premium Plan Comparison
| Free $0 | Premium $5/user/month | |
|---|---|---|
| Features | 8 included | 9+ included |
| Support | Community/Email | Priority Support |
| Branding | Zoho Projects branding | Your branding |
| Best For | Small teams and personal use with minimal project management needs | Growing teams that need unlimited projects and advanced features |
Frequently Asked Questions
01 Is Zoho Projects free?
Yes, Zoho Projects offers a freemium plan with 8 core features included. However, there are limits on users, projects that may require upgrading.
02 What's included in Zoho Projects's free plan?
Zoho Projects's free plan includes: Up to 5 users, 3 projects maximum, 5 GB storage, Basic task management, Gantt charts, and 3 more features. Key limits include users: 5, projects: 3, storage: 5 GB.
03 What's NOT included in Zoho Projects's free plan?
The free plan excludes: Unlimited users, Unlimited projects, 100 GB storage, 20 project templates, Custom views and task blueprints. You'll also have Zoho Projects branding and limited support options.
04 When should I upgrade from Zoho Projects's free plan?
Consider upgrading when: you hit user or storage limits, need features like Unlimited users or Unlimited projects, require premium support, or want to remove branding. The cheapest paid plan starts at $5/user/month.
05 Is Zoho Projects's free plan really free forever?
Yes, Zoho Projects's free plan is available indefinitely with no time limit. However, feature and usage limits may restrict what you can do without upgrading to a paid plan.