SAP Business One Pricing 2026
Complete pricing guide with plans, hidden costs, and negotiation tips
SAP Business One pricing varies by team size and features, ranging from $38 to $150 per user/month in 2026. Your actual cost depends on the tier you choose, contract length, and negotiated discounts.
Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.
- Free tier: No free tier available
- Billing: Monthly and annual (save 15-20%)
- Hidden costs: Add ~35% for implementation, support, and training
SAP Business One offers 4 pricing tiers: Starter Package (Cloud), Limited User License (Cloud), Professional User License (Cloud), On-Premise Professional License. Standard paid plans include Starter Package (Cloud) at $38/user/month, Limited User License (Cloud) at $47/user/month, Professional User License (Cloud) at $91/user/month. The Limited User License (Cloud) plan is employees needing limited access.
Compared to other erp systems software, SAP Business One is positioned at the mid-market price point.
SAP Business One is SAP's ERP solution designed specifically for small to mid-sized businesses, offering both cloud and on-premise deployment options. Cloud pricing starts at €38 per user per month for the Starter Package (up to 5 users), €47 per month for Limited licenses, and €91 per month for Professional licenses. On-premise licenses require one-time purchases of €1,400-2,700 per user plus annual maintenance.
The total cost of SAP Business One typically ranges from $20,000 annually for very small deployments to several hundred thousand dollars for larger implementations. Implementation costs are significant, typically running 1-5X the annual licensing cost ($50,000-$500,000+), depending on customization requirements, data migration complexity, and industry-specific needs.
SAP Business One provides comprehensive ERP functionality including financials, sales, CRM, purchasing, inventory, manufacturing, and project management. The system requires a minimum of 25 users for most standard implementations, though the Starter Package accommodates smaller teams. Organizations must budget for implementation, customization, training, data migration, and ongoing support costs beyond the base subscription or license fees.
All SAP Business One Plans & Pricing
| Plan | Monthly | Annual | Best For |
|---|---|---|---|
| Starter Package (Cloud) users: 5 | $38 /user/month | Custom | Very small businesses getting started with ERP |
| Limited User License (Cloud) | $47 /user/month | Custom | Employees needing limited access |
| Professional User License (Cloud) | $91 /user/month | Custom | Power users requiring full ERP functionality |
| On-Premise Professional License | Contact | Contact | Companies preferring on-premise deployment |
View all features by plan
Starter Package (Cloud)
- Core financials
- Sales and CRM
- Purchase management
- Inventory management
- Basic reporting
- Mobile access
Limited User License (Cloud)
- Read-only access
- Limited transaction entry
- Basic reporting
- Mobile access
- Employee self-service
Professional User License (Cloud)
- Full system access
- All modules and features
- Advanced financial management
- Manufacturing capabilities
- Project management
- Business intelligence
- Workflow automation
On-Premise Professional License
- All Professional features
- Full control over infrastructure
- Extensive customization options
- Industry-specific add-ons
- Advanced integration capabilities
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Frequently Asked Questions
01 How much does SAP Business One cost?
SAP Business One pricing varies by deployment model. Cloud subscriptions start at €38/month for Starter Package (up to 5 users), €47/month for Limited licenses, and €91/month for Professional licenses. On-premise Professional licenses cost €2,700 ($3,000-4,000) one-time, while Limited licenses cost €1,400 ($1,500-2,000). Total annual costs typically range from $20,000 to several hundred thousand dollars.
02 What is the difference between cloud and on-premise SAP Business One pricing?
Cloud pricing follows a monthly subscription model (€38-91/user/month) with no upfront license costs but ongoing operational expenses. On-premise requires one-time license purchases (€1,400-2,700 per user) plus 16-22% annual maintenance fees. Cloud offers lower initial investment, while on-premise may provide better long-term value for larger deployments.
03 How long does SAP Business One implementation take?
SAP Business One implementation typically takes 3-6 months for standard deployments with minimal customization. Complex implementations with extensive customization, industry-specific requirements, or significant data migration can take 6-12 months. Implementation costs typically run 1-5X the annual licensing cost.
04 Is SAP Business One suitable for small businesses?
Yes, SAP Business One is specifically designed for small to mid-sized businesses with 10-250 employees. The Starter Package (€38/user/month for up to 5 users) and flexible licensing make it accessible for smaller companies. However, total implementation costs of $50,000+ may still be significant for very small businesses.
05 What are SAP Business One license types?
SAP Business One offers three main license types: Starter Package (€38/month, up to 5 users), Limited User (€47/month or €1,400 one-time, for read-only and basic entry), and Professional User (€91/month or €2,700 one-time, for full system access). Choose based on user access requirements.
06 Does SAP Business One annual maintenance include updates?
Yes, annual maintenance (16-22% of license cost for on-premise) includes software updates, bug fixes, patch releases, and technical support. Cloud subscriptions include all maintenance and updates in the monthly fee.