Microsoft Dynamics 365 Business Central Pricing 2026
Complete pricing guide with plans, hidden costs, and negotiation tips
Microsoft Dynamics 365 Business Central pricing varies by team size and features, ranging from $8 to $110 per user/month in 2026. Your actual cost depends on the tier you choose, contract length, and negotiated discounts.
Use the interactive pricing calculator to estimate your exact cost based on team size and requirements.
- Free tier: No free tier available
- Billing: Monthly and annual (save 15-20%)
- Hidden costs: Add ~35% for implementation, support, and training
Microsoft Dynamics 365 Business Central offers 3 pricing tiers: Team Members, Essentials, Premium. Standard paid plans include Team Members at $8/user/month, Essentials at $80/user/month, Premium at $110/user/month. The Essentials plan is small to mid-sized businesses with core erp needs.
Compared to other erp systems software, Microsoft Dynamics 365 Business Central is positioned at the mid-market price point.
Microsoft Dynamics 365 Business Central is a comprehensive cloud-based ERP solution designed for small to mid-sized businesses. With transparent pricing starting at $80 per user per month for Essentials and $110 per user per month for Premium, Business Central offers predictable subscription costs without complex licensing structures.
The platform received its first price increase in over five years effective November 1, 2025, bringing Essentials to $80, Premium to $110, and Team Members to $8 per user per month. These prices include increased storage capacity and ongoing access to Microsoft's continuous platform updates, including AI-powered Copilot features.
Total cost of ownership typically ranges from $15,000-$50,000 annually for small businesses (10-20 users) to $50,000-$200,000+ for mid-sized companies (50-100 users), including implementation costs of $40,000-$100,000+. Business Central integrates seamlessly with other Microsoft products like Office 365, Power BI, and Azure services.
All Microsoft Dynamics 365 Business Central Plans & Pricing
| Plan | Monthly | Annual | Best For |
|---|---|---|---|
| Team Members | $8 /user/month | Custom | Employees who need view-only access or basic data entry |
| Essentials | $80 /user/month | Custom | Small to mid-sized businesses with core ERP needs |
| Premium | $110 /user/month | Custom | Manufacturing and service businesses requiring advanced capabilities |
View all features by plan
Team Members
- Read-only access
- Limited functionality
- Basic reporting views
- Employee self-service portal
- Timesheet entry
- Expense reporting
Essentials
- Financial management
- Sales and customer service
- Supply chain management
- Project management
- Operations management
- Basic inventory
- Reporting and analytics
- Power BI integration
Premium
- All Essentials features
- Service management
- Manufacturing capabilities
- Advanced warehouse management
- Job costing
- Production planning
- Capacity planning
- AI-powered Copilot features
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Frequently Asked Questions
01 How much does Microsoft Dynamics 365 Business Central cost?
Microsoft Dynamics 365 Business Central pricing starts at $80 per user per month for the Essentials license and $110 per user per month for the Premium license. Team Members licenses cost $8 per user per month for read-only access. This pricing became effective November 1, 2025, marking the first price increase in over five years.
02 What are the hidden costs of Business Central?
Beyond monthly subscriptions, expect implementation costs of $40,000-$100,000+, data migration fees of $10,000-$50,000, customization costs of $5,000-$50,000+, and training expenses of $2,000-$15,000. Third-party ISV solutions can add $10-100 per user per month, and additional storage costs $40 per 20GB monthly.
03 How long does Business Central implementation take?
Microsoft Dynamics 365 Business Central implementation typically takes 3-6 months for standard deployments with minimal customization. More complex implementations with extensive customization, data migration from legacy systems, or industry-specific requirements can take 6-12 months.
04 What is the difference between Essentials and Premium licenses?
Essentials ($80/user/month) includes financial management, sales, supply chain, and project management. Premium ($110/user/month) adds service management, manufacturing capabilities, advanced warehouse management, and production planning. Choose Premium if you need manufacturing or advanced service management features.
05 Is Business Central suitable for small businesses?
Yes, Business Central is well-suited for small to mid-sized businesses with 10-250 employees. The Essentials tier at $80/user/month provides comprehensive ERP functionality at a lower cost than enterprise alternatives like SAP or Oracle NetSuite. Businesses with 5-10 full users can start for under $1,000/month.
06 Does Business Central include AI features?
Yes, Business Central includes AI-powered Copilot features integrated into the platform as part of Microsoft's continuous updates. These features help with tasks like generating product descriptions, analyzing data, and automating routine processes.